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Events Program Manager

Events Program Manager

Clearance JobsDayton, OH, US
30+ days ago
Job type
  • Full-time
Job description

Events Program Manager

The Events Program Manager coordinates and oversees all aspects of high-visibility events supporting Department of Defense programs, objectives, and stakeholders. The role entails strategic planning, logistics management, and post-event analysis to ensure each event aligns with mission-critical outcomes. This individual must possess the ability to thrive in a fast-paced environment, manage classified information securely, and coordinate among cross-functional teams and government officials.

Event Planning and Coordination

  • Develop comprehensive event plans by defining scope, objectives, schedules, budgets, and execution strategies.
  • Coordinate leadership briefings and technical discussions involving senior DoD personnel, international dignitaries, and stakeholders.
  • Oversee the planning of classified meetings, conferences, ceremonies, trade shows, and workshops in compliance with DoD protocols.
  • Develop contingency plans to mitigate risks and ensure mission-critical event outcomes.

Logistical Management

  • Manage all logistical requirements, including site selection, facility acquisition, security arrangements, vendor procurement, transportation coordination, and attendee communication.
  • Ensure facilities and resources meet security requirements for classified information handling during events.
  • Coordinate audiovisual, communication, and IT systems integration to support classified and unclassified discussions.
  • Security and Protocol Compliance

  • Ensure all event operations comply with DoD regulations for classified and secure environments.
  • Partner with security officers to implement protocols for attendee clearances, onsite physical security, and secure storage of materials.
  • Adhere to required protocols for overseas work with international partners or military units.
  • Team Leadership and Collaboration

  • Serve as a point of contact for stakeholders, including program leaders, military representatives, contractors, and external agencies.
  • Manage cross-functional event teams to ensure tasks are delivered efficiently and on schedule.
  • Act as a liaison between government officials and contractors to address operational needs and resolve challenges.
  • Budget and Reporting

  • Track and manage event budgets, ensuring compliance with fiscal spending limits and contract terms.
  • Maintain records of event outcomes, lessons learned, and areas for improvement.
  • Prepare detailed reports and after-action reviews (AARs) for senior leadership.
  • Key Competencies

  • Ability to work under pressure, manage tight timelines, and adapt to shifting priorities.
  • Demonstrated leadership in managing complex, multi-stakeholder environments.
  • Familiarity with DoD facility requirements, security protocols (SCIFs, classified material handling), and contract regulations.
  • Strong interpersonal skills to maintain trust with senior leadership and stakeholders.
  • Basic Qualifications

  • Security Clearance : Active Top Secret clearance with eligibility for Sensitive Compartmented Information (SCI) access.
  • Education : Bachelor's Degree in Business Administration, Event Management, Communications, or related field. Equivalent military or professional experience may be substituted.
  • Experience :
  • Proven experience managing DoD events, secure briefings, or equivalent high-stakes events.
  • Minimum of 5 years in program or project management.
  • Skills and Certifications :
  • PMP certification or equivalent preferred.
  • Expertise in Microsoft Office and event management software (e.g., Cvent, Adobe Acrobat).
  • Exceptional organizational, communication, and problem-solving skills.
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    Event Manager • Dayton, OH, US

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