Job Description
Job Description
PRIMARY FUNCTION / PURPOSE :
The Procurement Specialist is responsible for all facets of client case management as it relates to a client's efforts to secure permanent housing. This role is vital in ensuring that all purchasing activities are ethical, cost-effective, and aligned with our mission.
MINIMUM QUALIFICATIONS :
- Associated Degree in Business Administration, Supply Chain Management, or related field. Bachelor’s degree preferred
- Two years’ experience in nonprofit materials management and inventory control required.
- Valid New York State driver’s license and an insurable driving record is required
- Excellent written and verbal communication skills
- Excellent interpersonal skills and must be computer literate in Microsoft Office
ESSENTIAL DUTIES AND RESPONSIBILITIES :
The Procurement Specialist is the key interface between vendors and internal departments. Responsible for supplier negotiations for materials, services, transportation, construction, client and staff supplies, and maintenance of CRF sitesParticipate in RFP process, including Solicit bids, evaluate proposals, and negotiate contracts in alignment with budget and quality expectationsAct as a liaison to various agencies and vendors to ensure integrity of bidding and delivery processUtilize the City’s Payee Information Portal (PIP), and PASSPort City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvalsPrepare weekly reports for internal and external stakeholders on status of workInteract with representatives of requesting departments, and Finance as well as oversight agencies to receive and provide clarificationMaintain Tracking of all contracts and inventory at respective sitesWork with the finance department to submit invoices and documents for vendor paymentMonitor supplier performance and address issues related to quality, delivery, or servicePromote ethical procurement practices and sustainable sourcing whenever possibleFacilitate effective communication with other staff within an interdisciplinary context, participate in and contribute to staff meetings and the development of policies and proceduresParticipate in training and staff-development activities to acquire and maintain both interpersonal and operational skills necessary for successful job performanceSpecial projects assigned but not limited to purchasing and inventory managementFrequent contact with staff within all departments to obtain and exchange information, and to coordinate and anticipate inventory, purchasing and maintenance needsCollaborative working relationships with and guidance to volunteers helping in CRFSensitive and respectful relationships with clients served in CRFFrequent contact with field personnel and vendors to ensure orders are receivedOTHER REQUIREMENTS (including Physical Demands) :
May be required to work long hours and a varied scheduleTraveling throughout various locations in the New York City areaLifting and moving objects weighing up to 30 pounds several times a weekReasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsEEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.