Inventory Record Control Supervisor

Inventory Record Control Supervisor

Are you ready to support the mission of Illinois' premier fire training organization? The Illinois Fire Service Institute (IFSI) is seeking a dedicated and detail-oriented Inventory Record Control Supervisor to join our team. As the statutory fire academy for the State of Illinois, IFSI trains thousands of firefighters across the state and beyonddelivering hands-on education through a unique blend of campus, online, and regional training programs. Be a part of a team that makes a real difference in public safety, every single day.

IFSI operates as a continuing education and public service unit of the University of Illinois, offering the stability, resources, and benefits of a world-class public university while maintaining a mission-driven focus on first responder training.

While prior experience with inventory systems and university policies is a plus, we're ready to train the right candidate who brings a strong work ethic, attention to detail, and a commitment to supporting our statewide mission.

Primary Position Function / Summary

The Inventory Record Control Supervisor is responsible for developing, coordinating, and maintaining a comprehensive inventory record control system for all equipment and assets at IFSI. This includes capital equipment, consumables, and other resources necessary to support IFSI's statewide mission. The role ensures compliance with the State Property Control Act and University of Illinois policies while overseeing the tagging, tracking, reporting, reconciliation, and disposition of equipment and assets.

Duties and Responsibilities

• Develop, coordinate, and maintain a university / campus-wide inventory record control system for movable equipment utilizing the University's Fabweb and Fabweb+ systems.
• Classify equipment in conformance with the State Property Control Act and University of Illinois policies.
• Manage the tagging and reporting process for all equipment per university policy through the Fabweb system and ensure accurate tracking in Banner.
• Report and maintain database of low-value equipment through the FabPlus system for proper tracking and record keeping.
• Assign and affix property tags to equipment and maintain databases and needed for all processed items.
• Coordinate biennial inventory activities, including preparation, validation, reconciliation, and reporting to university administration and the State of Illinois.
• Design, modify, and maintain forms, filing systems, and procedural guides to ensure consistency in departmental reporting and inventory processes.
• Prepare required reports and correspondence for the University and the State of Illinois regarding inventory changes and compliance.
• Oversee the disposition of surplus equipment in compliance with University and State regulations.
• Provide training and guidance to personnel on inventory procedures and systems to ensure standardization and accuracy.
• Identify and recommend improvements to inventory management processes, policies, and record control systems.
• Work with all IFSI staff and leadership to facilitate our adherence to all relevant University policies related to this work.
• Facilitate vehicle title transfers between IFSI and University Carpool.

Qualifications

Required :

Preferred :

Knowledge, Skills, and Abilities

Physical Demands / Working Conditions

The position requires the ability to lift up to 50 pounds and may involve occasional exposure to noise, dust, fumes, allergens, temperature changes, inclement weather, and the use of personal protective equipment.

Appointment Information

This is a 100% full-time Civil Service Inventory Record Control Supervisor position, appointed on a 12-month basis. The expected start date is as soon as possible after November 16, 2025. The salary range for this position is $55,000-70,000.

For more information on Civil Service classifications, please visit the SUCSS web site at SUCSS web site

Application Procedures & Deadline Information

Applications must be received by 6 : 00 pm (Central Time) on October 27, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Keri Borchers, kerib@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits .

The University of Illinois System is an equal opportunity employer, including but not limited to disability and / or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment / misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and / or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.