Executive Assistant

Job Description

This position requires being onsite at our Tysons office 4-5 days a week.

Working at Transurban is different; it's a place where you can see the benefits of your work play out in real life, every day. We create transportation solutions-building and operating safer, smarter, and more sustainable roads-to solve pressing transport challenges.

About the role :

We're seeking an Executive Assistant to ensure smooth and efficient management of the Chief Financial Officer (CFO), Vice President Government and Corporate Affairs, and Senior Vice President of Technology and New Ventures, while maintaining a high level of organization and time management to meet schedules and deadlines.

As our Executive Assistant, you'll contribute to lasting and positive changes that shape the future of our cities and communities. It's meaningful, challenging and exciting work.

Day-to-day, you will :

• Manage and implement overall administrative support to the designated North American Leadership team members. This includes day-to-day activities such as proactively managing calendars, assisting with phone and e-mail. correspondence, arranging meetings, reserving meeting rooms, and organizing catering and audio / visual essential services.
• Efficiently adapt to changing priorities, ensuring flexibility to work out of normal hours if required (evenings and weekends when needed).
• Proactively act in anticipation of future problems, needs, or changes, using curiosity and initiative to achieve strong outcomes.
• Liaise with senior internal and external stakeholders, adjusting the executives' calendars as necessary to ensure meetings can be prioritized.
• Support cross-company initiatives, special projects and company reporting requirements.
• Foster and maintain positive and productive relationships with Australian and North American Leadership teams.
• Answer incoming emails and calls, and provide support by taking detailed messages that allow the executive to respond effectively.
• Organize domestic and international travel arrangements and proactively manage expense reports to meet all compliance requirements.
• Support in the preparation of presentations, reports, procurement matters and general correspondence .
• Develop memos and draft correspondence; prepare agendas and distribute meeting materials.

This role will suit someone with a curious mind and transferable skills and experiences, including :

Extensive experience as an assistant to a senior level executive in a corporate environment, carrying out administrative and critical tasks as noted above.

If you meet some of these requirements, but not all, we encourage you to submit your application.

We are open to considering candidates who either reside in the DMV (DC, Maryland, Virginia) area, are within a reasonable commuting distance to Tysons Corner and Alexandria, VA and / or are willing to relocate at their own expense. Candidates who reside in the DMV area will be prioritized.

With a career at Transurban, you'll enjoy a range of benefits, including :

At Transurban, we are committed to equal employment opportunity and providing a work environment that is free from discriminatory practices. We will not discriminate against employees or applicants for employment on any legally recognized basis ["protected class"] including, but not limited to : race, religion, color, national origin, ancestry, citizenship or immigration status, sex, age, sexual orientation, gender identity or expression, disability, genetic information, marital status, pregnancy, childbirth or related medical conditions, veteran or military status (including status as a U.S. uniformed services member or reservist, or as a spouse, child, or qualifying dependent of a service member), or any other category protected by federal, state, or local law.