Executive Administrative Assistant

Classification : Full-Time, Non-Exempt, At-Will

Reports to : Operations Administration Manager

Department : Operations

Who We Are :

At Race Communications, we are passionate about connecting California communities through our advanced 10G fiber internet service. We pride ourselves on our people-first approach, ensuring that every team member feels valued and supported. If you are looking for a rewarding career in a collaborative and innovative environment, Race is the place for you.

Position Impact :

The Executive Administrative Assistant plays a critical role in ensuring seamless administrative, compliance, and legal support within the Operations department. This role serves as the central point of contact for office operations while providing specialized support in COI tracking, entity establishment, business and tax filings, claims handling, data analysis, and operational administration.

The ideal candidate is self-sufficient, proactive, and detail-oriented, thriving in a dynamic, fast-paced environment with minimal structure. This position requires someone who balances independence with cross-functional collaboration, demonstrates sound judgment, discretion, and initiative, and has the ability to manage multiple complex responsibilities simultaneously.

Requirements

Administrative & Office Support

• Serve as first point of contact for the South San Francisco office, ensuring smooth day-to-day operations.
• Pick up, sort, and distribute daily mail, including daily retrieval from the Burlingame PO Box. Coordinate with the post office and courier services as needed.
• Maintain and manage office supplies, breakroom inventory, and equipment to ensure uninterrupted operations.
• Handle scheduling, correspondence, clerical tasks, and general administrative support for the Operations department.
• Maintain organized filing systems, ensuring accuracy, completeness, and compliance with company standards.
• Act as a liaison between internal departments, vendors, and external service providers.
• Coordinate travel arrangements, itineraries, and logistics for Operations staff.

Legal & Compliance Administration

Employee Onboarding & Support

Project, Process & Data Management

Technology & IT Support

Events, Training, & Communications

Operational & Cross-Site Support

Records, Reporting & Analytics

Qualifications & Experience

Skills & Competencies

Benefits

Why You'll Love Working Here :