Full-Time Document Recorder

Position :

• Full-Time Document Recorder About Us : At ClearEdge Title, we are committed to excellence in the title industry.
• As a leader in our field, we prioritize accuracy, efficiency, and outstanding service.
• Join our team and play a crucial role in ensuring seamless real estate transactions.
• Job Summary The Recording Specialist is responsible for reviewing, preparing, and submitting real estate documents for recording with the appropriate county and municipal offices.
• This role ensures that all documents are accurate, complete, and compliant with local and state recording requirements.
• The Specialist plays a critical role in finalizing real estate transactions and maintaining the integrity of public records.
• This position requires strong attention to detail, organizational skills, and the ability to work collaboratively with internal teams and external agencies to resolve recording issues and ensure timely processing.
• Education and Experience Experience in post-closing, document recording, or related real estate administrative work.
• Familiarity with county recording requirements and procedures.
• Knowledge of real estate documents including deeds, mortgages, satisfactions, and affidavits.
• Proficiency in document management systems and title production software.
• Resware experience preferred.
• Skills Basic Skills Reading Comprehension – Understanding legal and property-related documents.
• Writing – Preparing accurate transmittal forms and correspondence.
• Critical Thinking – Identifying discrepancies and resolving recording issues.
• Speaking – Communicating effectively with county offices and internal teams.
• Social Skills Coordination – Collaborating with closing and title teams to ensure timely document submission.
• Service Orientation – Providing responsive support to clients and team members.
• Social Perceptiveness – Understanding the impact of recording delays on transactions.
• Problem Solving Skills Problem Solving – Addressing rejected recordings and determining corrective actions.
• Technical Skills Troubleshooting – Investigating and resolving issues with recorded documents.
• Legal Research – Understanding recording statutes and requirements.
• Systems Skills Judgment and Decision Making – Assessing recording risks and determining appropriate steps.
• Systems Comprehension – Navigating title and recording systems efficiently.
• Resource Management Time Management – Managing multiple files and meeting strict recording deadlines.
• Work Context Communication Regular communication with county recording offices, closers, and title agents.
• Use of title software, email, and document management systems.
• Occasional client interaction to clarify recording-related issues.

Role Relationships Internal :

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