Legal Records Clerk

Legal Records Clerk

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The Legal Records Clerk (LRC) is responsible for identifying, classifying, and storing electronic and physical paper records. The LRC must also retrieve records for use by attorneys and researchers at NBC / Universal. The Legal Records Management Department observes a strict process of privacy and data protection of our organization's records which the LRC must adhere to. The LRC must identify and transfer (via pdf) legal contracts to the Electronic Legal Filing system which can then be accessed by approved users.

Essential Responsibilities

• Identify new, older, and complex contracts for inclusion into the ELF / Imaging system.
• Scan contracts / other documents, as needed into the ELF / Imaging system.
• Convert PDF format contracts into Imaging.
• File paper contracts.
• Prepare paper legal files for permanent storage via the Versatile system.
• Use systems such as Trapp (file tracking system), NBCU proprietary RIM system and GTM (NBCU proprietary Title Management system) to manage records for NBCU projects / titles.
• Identify agreements, contracts, and miscellaneous records for uploading into Electronic Legal Filing ELF) imaging system.
• Set up new legal paper files (alpha & numerical) for NBCU projects / title.
• Pull and track paper files for attorney's utilizing the Versatile Record Management system.
• Deliver paper files to business units supported by LRM Department.
• Standard data entry, file, and label creation using implemented systems.
• Accept new assignments from Manager as needed.
• 4-year degree or equivalent years of experience in a professional office environment preferred.
• Experience with Records Management software, Document Management System and / or relational database systems preferred.
• Studio / theatrical filing preferred.
• Legal filing experience preferred.
• Must be technologically proficient.

Desired Characteristics

Additional Requirements

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and / or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.