Administrative Assistant-PW Division Director

Administrative Assistant-PW Division Director at Snohomish County, WA summary :

The Administrative Assistant provides confidential and complex administrative support to the Public Works Road Maintenance Division Director, managing schedules, communications, records, and coordination of union and employee activities. This role facilitates smooth operations by handling travel arrangements, event planning, recruitment coordination, and document processing using various software tools. The position demands strong organizational, multitasking, communication skills, and the ability to work independently in a dynamic public sector environment.

Salary : $78,396.00 - $95,245.92 Annually

Location : Snohomish, WA

Job Type : Full-Time

Job Number : 2025-PWK1567R-SEPT

Department : Public Works

Division : Public Works Road Maintenance

Opening Date : 09 / 24 / 2025

Closing Date : 10 / 7 / : 59 PM Pacific

Description

The Snohomish County Public Works Department is hiring for an Administrative Assistant - PW Division Director within the Road Maintenance Division. If you are a self-motivated and customer service minded individual that can effectively support a team of leadership and staff with a diverse set of work responsibilities, styles, and perspectives then we encourage you to apply!

The Administrative Assistant - PW Division is responsible for providing confidential administrative support to the Road Maintenance Division's Director, leadership and staff.

Job Summary

• Manages multiple calendars and works with other assistants to coordinate schedules, prepare agendas and take meeting notes
• Creates, distributes, maintains, and archives routine and confidential electronic and hard copy records
• Arranges travel and tracks expenses for training and events
• Creates and manages forms, databases, and spreadsheets to facilitate employee information, including promotions, position changes, and vacancies
• Coordinates Union related activities and tracks related documents such as grievances, disciplinary documents, and actions
• Coordinates with confidential medical providers related to Commercial Driver's Licenses (CDL) and Physical Abilities Testing (PAT) scheduling, billing, and reports
• Tracks Labor and Industries (L&I) claims and performs case management
• Disseminates policies, procedures, memorandums, and notifications
• Coordinates and plans department and division events
• Coordinates department updates and submittals of organizational charts and other forms and reports as assigned
• Prepares recruitment materials and schedules job interviews for the Division
• Administers and coordinates employee onboarding with other County departments and divisions, including Human Resources Department, Public Works Human Resources, Risk, and with the relevant Unions
• Submits routing and tracking documents for elected officials and department leadership approval
• Completes special projects and tasks as assigned by division leadership

The successful candidate will perform a combination of basic and complex tasks assigned by, and on behalf of division leaders and staff. Additionally, this position requires someone with initiative, leadership, organizational, time management and multi-tasking skills. The successful candidate must also work effectively with a variety of technologies and software tools, including Microsoft Office (specifically, Outlook, Excel, Word, Access, Visio, and PowerPoint), Adobe Acrobat Pro, County financial and timekeeping systems, HR systems, online survey systems, and have experience routing documents for electronic approvals.

This position will require someone with ability to :

Selection Process

Please attach a cover letter and resume to your application.

Work Schedule

This position primarily works four (4) days per week, Monday-Thursday, from 6 : 30am-5 : 00pm. This is an in-office schedule. The work is performed at our Cathcart Way Operations Center near Snohomish. After an extensive training period and proven position proficiency, there may be occasional opportunities for remote work depending on scheduling, division needs, and performance.

Join Snohomish County Public Works and enjoy these perks :

About Road Maintenance

The Road Maintenance Division of Public Works is responsible for the maintenance of Snohomish County roads and bridges improving the safety of Snohomish County infrastructure. You will take pride in the work you do supporting unincorporated Snohomish County. County staff strive to not only provide a meaningful job, but a lifelong career to its employees.

About Snohomish County Public Works Department

Snohomish County Public Works is responsible for more than 1,650 miles of county roads, 201 bridges, and 202 traffic control signals, as well as processing nearly 600,000 tons of garbage per year. Its mission is to focus on safety and mobility while practicing fiscal responsibility and preserving the environment. Public Works has won numerous state and national honors for its work and is the largest department within Snohomish County government with approximately 500 employees plus seasonal staff. Its main office is located at 3000 Rockefeller Avenue, Everett, WA 98201.

Visit for more information about Snohomish County Public Works. When joining Public Works, you will work in an environment where innovation, collaboration, and continuous improvement are highly encouraged and supported. We strive to not only provide a meaningful job, but a lifelong career at Snohomish County.

Benefits

Snohomish County is a great place to live, work, play, and raise a family and will be invested in your success and growth. We are proud to offer an outstanding benefit package to employees and their dependents. We offer competitive wages; job flexibility and stability; pension opportunities; and employer paid ORCA cards. Snohomish County will be invested in your success and growth and offers the following benefits to our employees. Your salary is only part of your Total Compensation Package :

About Snohomish County

Snohomish County, , is located in northwest Washington between the Puget Sound and the Cascade Mountains. The county has rich scenery, numerous activities and a thriving economy. is a great place to live, work, play, and raise a family.

Snohomish County - The Future We Choose

For information about this job opportunity and posting, please email : SPW-Recruitment

Job Duties

BASIC FUNCTION

To provide complex and confidential administrative support to a Division Director of Public Works.

STATEMENT OF ESSENTIAL JOB DUTIES

STATEMENT OF OTHER DUTIES

Minimum Qualifications

A Bachelor's degree in Business Administration or Public Administration; AND two (2) years of increasingly complex administrative experience; OR, any equivalent combination of training and / or experience that provides the required knowledge and abilities. Must pass job related tests.

Job offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.

Additional Information

KNOWLEDGE AND ABILITIES

Knowledge of :

Ability to :

SUPERVISION

The employee reports to a Division Director of Public Works. The director establishes objectives, priorities and deadlines. The work is reviewed through periodic meetings, status reports and by evaluation of results obtained.

WORKING CONDITIONS

The work is performed in the usual office environment.

Snohomish County is an Equal Employment Opportunity (EEO) employer.

Accommodations for individuals with disabilities are provided upon request.

Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.

Visit to learn more about the following benefits.

County Benefits

Voluntary Benefits

Healthcare Premiums

Note : Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's to learn more.

01

Following are a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate / support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review / selection process.

Do you agree to answer each question truthfully and that your responses can be supported by your general application / work history and by your references?

02

What is your highest level of completed education in Business Administration or Public Administration?

03

How many years of experience do you have in complex administrative experience; OR, any equivalent combination of training and / or experience that provides the required knowledge and abilities?

04

Please attach a cover letter and resume to your application.

The resume should summarize your work experience and skills that are relevant to this position. Your resume design should be reflective of your style and organized to clearly articulate the information.

Do you understand if you do not attach a cover letter and resume you will be removed from the hiring process?

05

Are you authorized to work lawfully in the United States for Snohomish County? Note : If hired, a Form I-9, Employment Eligibility Verification, must be completed at the start of employment.

Required Question

Keywords :

administrative support, public works, road maintenance, calendar management, travel coordination, document control, union coordination, event planning, recruitment support, confidential records