Part-Time Office Assistant

Ema Austin is opening late Fall 2025 : We are hiring people to join our team as OFFICE ASSISTANTS / COORDINATORS!  If you are interested in multiple positions you only need to complete one application!

Open Interviews will begin on November 4th :

• When :   Monday - Friday from 10AM - 4PM
• Where :   Ema Austin - 3120 Palm Way Suite 170 Austin, TX 78758

Upon completing your application :

Ideal candidates will have accounting and bookkeeping experience, and will enjoy working with numbers.

A Few of Our Benefits :

Coming soon to Austin, Texas at The Domain - NORTHSIDE in fall 2025! Ēma, meaning “mother” in Hebrew, is a Mediterranean restaurant featuring Chef Partner CJ Jacobson's lighter-style of California cooking. With its sister restaurant, Aba, located on South Congress, Ema aims to transport diners to a sun-drenched summer day in the Mediterranean year-round with both indoor and outdoor dining spaces.

Caring. Creative. Careers.

Join the Lettuce Entertain You team! Our 100+ restaurants are nationally recognized for great food and service and as great places to work. We hire and care deeply for people with creativity, passion and the drive to be the best. And we reward our teams with top notch benefits, career-long training and development and opportunities for growth. If you want a career at a progressive company with a long-standing commitment to people, join our caring and creative team.

EOE. We participate in E-Verify / Participamos en E-Verify

JOB DESCRIPTION

Office Assistants / Coordinators  will support and assist the Office Manager by completing daily office functions. As compared with the Assistants in this position, Coordinators generally bring greater, more advanced and / or more specialized experience (internal and / or external), expertise and / or qualifications to the role.

Essential Functions

Assist with daily administrative work and other office

functions, including without limitation by example : coding and processing

invoices, completing daily sales report, responding to restaurant emails,

reconciling credit card log, and maintaining and organizing employee files

Process deposit and change orders accurately and according

to procedure

Process tip distributions, record as required and ensure

tip reporting compliance

Process new hires, terminations and employee reviews in

HRIS

Issue and redeem Frequent Diner points according to the

rules of the program

Maintain employee time records to ensure employees are

compensated appropriately and timely

Handle guest, vendor and employee calls, questions and

issues

Maintain organization of the office, supplies and equipment

As

compared with the Assistants in this position, Coordinators generally bring

greater, more advanced and / or more specialized experience (internal and / or

external), expertise and / or qualifications to the role. Additionally,

Coordinators may provide higher-level assistance and coordination support to

larger and / or more complex teams and / or operations (including, for example

only, entry-level project management and budget oversight) and, under the

supervision of one or more managers, may assign or delegate tasks to one or

more Assistants

Available

to work a variety of hours, days and shifts, including weekends

Safely and effectively use and operate all necessary tools

and equipment

Ability to effectively communicate in order to perform and

follow job requirements in written and spoken direction

Ability to multitask calmly and effectively in a busy,

stressful environment

Work in a confined, crowded space of variable noise and

temperature levels

Able to move and lift up to 10 pounds, frequently move

and / or lift up to 25 pounds, and occasionally move and / or lift up to 50 pounds

Ability to sit or stand for an entire shift and move safely

through all areas of the restaurant, which may include stairs, uneven or slick

surfaces

Key Responsibilities and Duties

Ensure the overall guest experience exceeds expectations

and anticipate guests’ needs

Use tact and good judgement when dealing with guest

challenges and respond to guest needs with patience and courtesy

Proficiency in the use and operation of all necessary tools

and equipment, including Open Table reservations system, Microsoft Office

(Word, Excel, etc.), as well as telephone, paging and voicemail systems

Comply with all safety and sanitation guidelines and

procedures

Follow all rules, policies, procedures and conditions of

employment, including those outlined in the Employee Handbook