Middle School Administrative and Operations Coordinator

Middle School Administrative And Operations Coordinator

The Middle School at Milton Academy is seeking a Middle School Administrative & Operations Coordinator. The ideal candidate will oversee daily office functions and provide high-level support to the Middle School Principal. This role serves as the central hub for communications, scheduling, and logistics, ensuring smooth coordination across students, families, faculty, and staff. The candidate will be proactive, highly organized, and adept at managing multiple priorities, blending administrative support with operational management to strengthen the overall efficiency and experience of the Middle School community.

Essential Functions and Responsibilities :

• Oversee daily office operations and perform a diverse range of administrative activities in a fast-paced office environment; serve as a central liaison to other departments (facilities, catering, business, etc.) and academic divisions in the resolution of a variety of day-to-day matters.
• Manage the Middle School Principal's calendar, coordinate divisional schedules, and track key deadlines to maintain an efficient workflow.
• Implement and refine administrative systems and processes to enhance communication and operational effectiveness across the division.
• Maintain divisional calendars and ensure consistent, accurate information-sharing.
• Serve as the first point of contact for families and visitors, ensuring a welcoming and professional presence
• Plan, organize, and execute a range of Middle School events, including assemblies, parent programs, orientation, field trips, and closing events, while overseeing all related logistics, vendor coordination, budgeting, and communications.
• Draft, edit, and distribute communications to families and coordinate production of the weekly Middle School newsletter, including content and formatting.
• Track and manage divisional expenses, budget allocations, and documentation for expense reimbursements alongside the Middle School Principal.
• Monitor and reconcile credit card receipts, ensuring compliance and fiscal responsibility.
• Lead the annual Middle School student textbook and supply ordering process, including collecting data from faculty and staff, managing vendor relations, placing and tracking orders, and overseeing organization and distribution prior to the start of the school year.
• Coordinate all Middle School functions within Veracross, the school's student information system, ensuring accurate data management, secure user access, and effective use across attendance, student scheduling, conference scheduling, and student records, with a strong commitment to confidentiality and data security.
• Contribute to student programming and divisional initiatives as needed, with opportunities to take on additional responsibilities that align with the needs of the Middle School.

Supervision to be received : Supervised by the Middle School Principal

Supervision to be exercised : None

Education / Certification / Licensure

Required : A bachelor's degree

Preferred : A master's degree

Experience

Required :

Preferred :

Competencies

Required :

Physical Abilities

Required :

All interested internal candidates must complete an application for promotion or transfer and inform supervisor as soon as possible.

The essential functions and basic skills have been included in this job description; it is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.

Milton Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any category protected by federal, state, or local law, including but not limited to race, color, sex, sexual orientation, gender identity, gender expression, religion, disability, age, genetic information, veteran status, ancestry, citizenship or national or ethnic origin.