Executive Assistant

Executive Assistant

The Executive Assistant is a key contributor to the firm's success and a resource to Partners of the firm who may need additional administrative and client support. In providing executive support they are tasked to work independently on various client projects and ensure action items are followed up on.

Responsibilities

• Assist in facilitating client contact for Partners as needed
• Coordinate and schedule all supporting Partner meetings
• Communicate changes in estimated payments and billing to all parties involved
• Represent Partner by welcoming visitors, reviewing correspondence, responding to questions and meeting requests
• Reconcile, code and organize credit card expenses
• Draft and / or edit materials including presentations, schedules, reports, letters, scripts, and various correspondence
• Provide general administrative office support as needed
• Respond to telephone inquiries, take and relay messages, interface consistently with clients and staff
• Prepare memos, correspondence, reports, meeting minutes, presentations and other materials
• Coordinate executive outreach and external relations efforts, while overseeing special projects
• Work independently on projects assigned by Partners, from conception to completion
• Manage phone calls and email, including prompt responses to executive team's queries
• Coordinate travel arrangements for Partners
• Coordinate firm client events and sponsoring opportunities
• Provide reception support when needed
• Other duties as assigned

People Management / Relationships

Required Skills

Education, Experience and Certifications

Work Conditions

Salary Range : $20.00 - $30.00