JPD-Payroll Manager

Job Description

Job Description

CIRCUIT COURT OF COOK COUNTY, ILLINOIS

JUVENILE PROBATION AND COURT SERVICES DEPARTMENT

JOB DESCRIPTION

Job Title : Payroll Manager

Division : Administrative Services Division

Location : 1100 S. Hamilton Ave, Chicago, IL 60612

Grade : 18

Salary Range : $68,865 - $75,933

Reports to : Budget Director Union : Non-Union

DESCRIPTION :

Under the direction of the Budget Director or their designee, the Payroll Manager is responsible

for all financial activities specific to payroll administration for the Juvenile Probation and

Court Services Department including : processing new employees, bi-weekly payroll processing,

troubleshooting and correcting payroll problems and inquiries, preparing and submitting payroll

subsidized vouchers, process promotions and separations, review and resolve benefits including paid

time off (PTO) and general inquiries regarding payroll for current and past employees.

ESSENTIAL DUTIES :

1. Ensure compliance with policies, departmental procedures, and collective bargaining agreements

as it applies to time and record keeping.

2. Create employee profiles, maintaining up to date information and employee data within County and

Department record keeping systems.

3. Assist employees with self-enrollment in county-wide insurance benefits including health, life

and dental.

4. Complete employment verifications.

5. Conduct New Employee Orientation (NEO) for new and transfer employees and return from leaves.

Conduct exit interviews when necessary.

6. Conducts department-wide training on Cook County Time (CCT) time and attendance system and

communicate system updates and changes department wide.

7. Provide assistance to the Administrative Services Section with monthly, quarterly and annual

department and unions report preparation.

8. Prepare weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation

accrual, tax deductions, benefit deductions, etc.) for management and union distribution.

9.  Calculate benefit time (PTO), return to work seniority adjustments, pay raises,

shift-differential payments, overtime and or compensatory time for employees and approve time-off

requests.

10. Serve as a liaison between the department and other agencies to address payroll, benefits,

leave of absence and pension issues.

11. Work closely with Leave Coordinator for employees on ordinary disability, worker’s

compensation, FMLA, military leave and other relevant leaves. In the absence of the Leave

Coordinator, create leave of absence cases in the CCT system; monitor employee compliance with the

parameters of such leave. Assist with position budgeting by preparing open position lists, requests

for hire, allocations within budgeted programs and monthly invoice vouchers.

12. Provide assistance to the Administrative Services Section in reviewing compensation, salary,

structure, labor contract compliance, interpretation and other issues.

13. Work closely with County Comptroller and Budget Director troubleshooting payroll issues.

14. Maintain current knowledge of applicable state and federal wage and hour laws.

15. Performs all other duties as assigned.

Knowledge, Skills, and Abilities

1. Effective oral and written communication skills, along with strong presentation skills.

2. Ability to perform a variety of tasks, prioritizing based on urgency, and ability to change

assignments on short notice.

3. Attentiveness to detail and sensitivity to issues of confidentiality and professionalism.

4. Possess the ability to work independently and within a team structure.

5. Demonstrate effective multitasking, organizational and time management skills.

MINIMUM REQUIREMENTS

1. Establish residency in the State of Illinois within ninety days of hire.

2.  Bachelor’s Degree (preferred) from a four-year accredited college or university; or an

equivalency of education and experience in processing payroll. (Proof will be required at the time

of interview)

3.  Minimum of two (2) years of prior experience in any of the following : Data Analysis, Finance,

Human Resources or payroll processing (will be given preference)

4. Proficiency with Microsoft, including Outlook, Word, Excel, and Database programs.

5. Experience with Oracle and Work Force (Cook County Time – CCT) will be given preference.

The duties listed are not set forth for the purpose of limiting the assignment of work. They are

not to be construed as a complete list of the duties to be performed under the job title or those

to be performed

temporarily outside an employee’s normal line of work.

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

• On a continuous basis, sit at a desk for extended periods of time in front of a computer screen.
• Able to ambulate throughout the office.
• Intermittently twist to reach equipment or supplies surrounding desk.
• Strength to lift equipment and materials weighing up to 20 pounds.
• Use telephone and computer keyboard daily.
• Available to work in-person 100% of the scheduled work week.

This position requires a pre-employment drug screening and criminal background check. Applicants

are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited

and will disqualify a candidate from employment. All offers of employment are contingent upon

successful completion of all required screening criteria.

Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.

THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide

equal opportunity in employment to all employees and applicants for employment. No person is to be

discriminated against in employment because of race, religion, color, sex, age, national origin,

disability, or sexual orientation.

September 10, 2025

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