Office Manager - Non-Profit

Job Description

Job Description

We are seeking an experienced Office Manager to oversee daily administrative operations and manage key office functions at a non-profit organization in Reading, Pennsylvania. This is a Contract-to-Permanent position, offering an opportunity to contribute to the smooth operations of both organizational and outreach programs. The ideal candidate will be highly organized, detail-oriented, and skilled in managing financial, personnel, and administrative tasks.

Key Responsibilities :

• Oversee the day-to-day operations of the business office, ensuring smooth and efficient workflows.
• Process bi-weekly payroll for staff, maintaining accuracy and timeliness.
• Manage accounts payable by ensuring all invoices are paid on time and deposits and withdrawals are appropriately posted.
• Administer personnel policies, maintain staff personnel files, and handle HR-related documentation for payroll employees.
• Prepare and submit financial reports associated with program funding and grants.
• Collaborate with leadership to develop and manage annual budgets for the organization, programs, and related initiatives.
• Create quarterly and annual financial reports for presentation to the Finance Council and stakeholders.
• Attend key events, such as annual fundraisers or community programs, to oversee financial transactions, track revenue, and ensure proper cash flow management.
• Coordinate with maintenance staff or contractors on facility-related tasks and contracts.
• Manage office supplies, equipment, and petty cash, ensuring resources are stocked and systems function properly.

This role is essential for ensuring the successful operation and growth of the non-profit’s mission-centered activities. We're looking for someone who thrives in a dynamic environment and can help drive positive impacts within the community.