Administrative Associate, Institute for Governance and Civics

Job Title : Administrative Associate, Institute for Governance and Civics

Location : Tallahassee, FL

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 61234

Department

Office of the Provost, Institute of Governance and Civics

Responsibilities

The Administrative Associate functions as the primary contact person for the Institute for Governance and Civics. This position provides critical administrative support for the Institute, including assisting with scheduling, HR, procurement, and Travel activities.

• Serves as a primary point of contact for IGC branch heads and staff to fulfill requests for meeting and event scheduling, travel arrangements, purchasing requests, and other department operations (ex. facilities, ITS). Organizes, distributes, and monitors these requests until fulfilled.
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Assists with the coordination of non-routine and special activities / events for IGC. Assists with travel for staff and visiting speakers and researchers.
• Serves as a primary point of contact for individuals, groups, and departments and provides organizational information via phone, in person, and through other communication mediums. Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
• Assists with procurement purchasing transactions and other expenditures per policies and procedures. Serves as the backup p-card proxy.
• Assist with HR tasks for IGC including time and leave entry / tracking, appointment processes, and payroll.

Qualifications

High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https : / / jobs.fsu.edu. If you are a current FSU employee, apply via myFSU >

Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT : To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.