Senior Administrative Assistant

Senior Administrative Assistant - Central Campus

Essential Job Functions :

• Provides administrative support to administrator and faculty members with regard to paperwork (to include new faculty set up), run faculty loads, initial daily schedules, textbook adoptions support, order supplies, process EPAFs and leave forms, grades and class rolls.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Enters student data for new, transition and current students; maintains various computer-based records / files, creates classes and assists with course substitution forms / independent studies / federal work studies students. Run ZSR for all Industrial Technology programs.
• Schedules and coordinates multiple meetings and room reservations at CPET to include Faculty, Interviews, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Records and transcribes meeting minutes.
• Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website, etc), including course substitution request form and EOCDC for all faculty. Input of grid and CRNs created for course offerings.
• Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
• Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned.
• Performs general office duties such as : type letters, memos, substitute forms, and reports to include state reporting as required.
• Processes P-card statements and maintains P-card records and expenditures.
• Coordinates travel arrangements, hotel, and parking reimbursements.

Additional Job Functions :

Knowledge, Skills and Abilities :

Required Education :

Preferred Education :

Required Experience :

Preferred Experience

NOTE : The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade : 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number : req6066

Posting Close Date : 10 / 31 / 2025 at 6 pm CST

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