Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist oversees the full accounts payable cycle, corporate credit card program, and travel and expense processes in a fast-paced, technology-driven environment. This role focuses on accurate and timely invoice processing, vendor relationship management, policy enforcement, and general ledger support, while contributing to continuous process improvements and compliance with tax and audit requirements.

Responsibilities

• Manage the end-to-end accounts payable process, ensuring timely and accurate processing of invoices as needed.
• Process a high volume of invoices, with the ability to handle no less than 200 invoices per week and support a target of approximately 250 invoices per week.
• Collaborate closely with Supply Chain, Inventory Management, and Receiving teams to ensure proper coding, approvals, and resolution of invoice and payment issues.
• Identify and document the root causes of payment delays and payment errors, and implement corrective actions to prevent recurrence.
• Maintain positive and professional relationships with vendors, addressing inquiries and resolving discrepancies promptly.
• Identify and implement process improvements and system enhancements to increase efficiency and accuracy within the accounts payable function.
• Enforce corporate credit card policies, including card setup, fraud monitoring, and monthly statement review and posting.
• Enforce the travel and expense policy, including reviewing submissions, facilitating approvals, and ensuring timely payment of reimbursements.
• Perform general ledger accounting tasks related to accounts payable, including preparation of journal entries and balance sheet reconciliations for payables, certain accruals, and other relevant accounts.
• Assist with external financial statement audits by providing documentation and support related to accounts payable and related processes.
• Ensure compliance with tax laws and regulations, including preparing and supporting the annual 1099 filings.
• Use accounting and collaboration tools such as NetSuite, Tipalti, Ramp, Excel, Slack, and ticketing systems to manage workflows and maintain accurate records.

Essential Skills

• At least 3+ years of experience managing an end-to-end accounts payable process.
• Demonstrated ability to process no less than 200 invoices per week in a high-volume environment.
• Proven experience working in a high-growth, technology-driven environment.
• Hands-on expertise with Tipalti and/or Ramp for payables and corporate card management.
• Strong accounts payable and procure-to-pay (P2P) knowledge, including invoice processing, reconciliations, and vendor management.
• Proficiency with general ledger accounting tasks, including journal entries and balance sheet reconciliations related to accounts payable and accruals.
• Solid Microsoft Excel skills for data entry, analysis, and reconciliation.
• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Ability to collaborate effectively with cross-functional teams such as Supply Chain, Inventory Management, and Receiving.
• Excellent organizational and time management skills to meet deadlines in a fast-paced environment.

Additional Skills & Qualifications

• Experience using NetSuite as an accounting or ERP system.
• Experience using Tipalti for accounts payable automation and vendor payments.
• Experience using Ramp for corporate credit card and expense management.
• Familiarity with ticketing systems for managing AP-related requests and workflows.
• Comfort using Slack or similar collaboration tools for communication and coordination.
• Background in accounting or finance, or equivalent practical experience in an accounts payable function.
• Experience supporting external financial statement audits.
• Familiarity with tax compliance related to accounts payable, including 1099 reporting.
• Continuous improvement mindset with an interest in process optimization and system enhancements.

Work Environment

This role operates in a fast-paced, start-up style environment that emphasizes technology-driven processes and continuous improvement. The position is 100% on-site, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The workload includes processing and routing approximately 250 invoices per week across three key departments, requiring focus, accuracy, and efficient coordination. The organization offers a comprehensive benefits package, including 13 company-wide holidays, 31 days of paid time off (10 sick days and 21 vacation days), up to 5% employer 401(k) contribution matching, an equity plan available to all employees, parental leave, and medical, dental, and vision coverage. Additional benefits include short- and long-term disability coverage, monthly sponsored events, and a subsidized snack program, fostering an engaging and supportive workplace culture.

Job Type & Location

This is a Contract position based out of Everett, WA.

Pay and Benefits

The pay range for this position is $27.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Everett,WA.

Application Deadline

This position is anticipated to close on May 6, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.