BCDPHA Contracts and Grants Analyst

BCDPHA Contracts And Grants Analyst

State of Louisiana

Depends on Qualifications

Baton Rouge, LA

Unclassified

Job Duties And Other Information

Coordinates and manages contracts and grants, procurement, invoice processing and fiscal management.

Works with various programs to execute contracts for services, track expenditures, and assist with monitoring grant budgets.

Inputs contracts into the LaGov system for approvals.

Prepares, develops and monitors routine contracts and / or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with departmental policies and procedures.

Evaluates and reconciles monthly contract invoices and reported expenditures.

Works with contractors and Bureau of Chronic Disease Prevention and Healthcare Access (BCDPHA) administrative personnel to solve contract problems and facilitate coordination.

Tracks the approval process of contracts / grants ensuring all necessary approvals are received.

Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits.

Manages the establishment, implementation, and revisions (as necessary) to the program standards and guidelines.

Independently manages contract workflow for the bureau.

Plans and coordinates monitoring and reporting process for statewide programs.

Provides contract monitoring, evaluations, budget tracking, and receiving / processing of invoices for several bureau contracts, both small scale and large scale.

Provides technical assistance to program personnel in preparation of contracts agreements or grants proposals.

Maintains records, prepares reports and / or correspondence relative to contract and / or grants.

Coordinates program information by maintaining budgetary databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Collaborates with bureau management team to develop budgets and allocate financial resources to achieve grant goals.

Other tasks as assigned.

Qualifications Required :

• Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

Desired :