Administrative Assistant Bookkeeper

Job Description

Job Description

Position Summary :

The Bookkeeper will handle all activities related to general accounting, including implementing and maintaining accounting systems, procedures, and policies. The role ensures accurate financial reporting, acts as a liaison with auditors, clients, and government entities, and supports the overall accounting function.

Essential Duties and Responsibilities :

Answer, assist, and direct incoming calls professionally

Perform clerical work including typing, filing, and sorting mail

Manage office supplies

Use accounting software to record, store, and analyze financial information

Oversee accounting procedures, including A / R, A / P, time billing, payroll, general ledger, tax payments, and inventory control

Check figures, postings, and documents for accuracy and proper codes

Ensure compliance with all policies, procedures, and regulations

Prepare and make bank deposits, verify receipts, and process payments

Maintain tracking of accounts and transfers

Monitor loan and account statuses to ensure payments are current

Review financial records of assets, liabilities, and other transactions

Perform financial calculations, including balances, interest, and equity

Serve as liaison with auditors for annual financial and retirement plan audits

Perform month-end closings, journal entries, and general ledger maintenance

Prepare financial statements as needed

Reconcile and analyze general ledger accounts and investment transactions

Process weekly payroll

Perform other duties as assigned

Minimum Qualifications :

Associate degree in accounting, finance, or related field preferred

Exceptional organizational and time management skills

Ability to work independently and collaboratively

Efficient multitasking ability with strong attention to detail

Intermediate database skills

Ability to accurately enter financial and numerical data

Strong analytical and critical problem-solving skills

Intermediate knowledge of QuickBooks and Excel / MS Office Suite required

Discretion and ability to handle confidential information

Excellent oral and written communication skills

Strong customer relationship skills

#zip