Sales Administrator

JOB DESCRIPTION

A large manufacturer of innovative laboratory products and consumables for the life science and biotechnology research sectors is looking for a sales admin to join their team locally in Carlsbad, CA.

The Sales & Administrative Coordinator provides essential support to both the Sales department, scientists, and executive level by managing administrative tasks, coordinating logistics, and ensuring timely and accurate execution of operational processes. This role plays a key part in maintaining smooth departmental workflows and upholding company standards for financial and customer service excellence.

Key Responsibilities :

• Sales Support & Customer Coordination
• Assist with sample part requests and verify shipments
• Create and send customer sales quotes
• Facilitate new customer documentation and onboarding
• Generate loaner orders and provide order / shipment tracking information
• Travel & Tradeshow Logistics
• Develop itineraries and book travel for Sales team (airfare, hotels, etc.)
• Coordinate tradeshow, exhibit, and tabletop bookings
• Manage tradeshow shipments, ensuring timely delivery and return
• Upload attendee details, employee bios, presentations, and company information to tradeshow portals
• Identify booth furnishing needs and communicate with Purchasing
• Calendar & System Management
• Maintain a comprehensive calendar for tradeshow schedules, travel bookings, and hotel room block openings
• Track team member travel locations to ensure accurate scheduling and coordination

REQUIRED SKILLS AND EXPERIENCE

PAY

$25hr - $30hr