Accounts Payable Lead

Overview :

This Accounts Payable Lead works primarily, though not exclusively, with the Alterman Accounts Payable function.

Essential Functions :

1. 90%

• Oversees Accounts Payable Associates and Specialists processing vendor invoices.
• Reviews issues and concerns from Specialists.
• Ensures proper GL and cost center coding.
• Oversees the approval for payment from Project Managers for all major purchase / subcontract / rental invoices, ensuring that approvals occur timely.
• Communicates with manager regarding recurring vendor issues and areas of improvement.
• Responsible for maintaining relationships with vendor representatives to engage problems before they become issues.
• Maintains communication with Corpay to ensure vendor payments, methods and changes as needed.
• Responsible for communicating payment options to new vendors and upgrading existing vendors as needed.
• Oversees invoice corrections as needed, documenting repeated issues, and communicating them to manager.
• Reviews and reports on Smart Sheet ticketing system to manager.
• Responsible for collaboration with Tax Specialist regarding vendor tax certificates needed.
• Responsible for collaboration with Finance Operations team to obtain sub / supplier lien waivers.
• Reviews weekly selection of vendor and overhead invoices with AP Specialist to ensure proper payments on Wednesday of each week.
• Approves the payment of invoices each Wednesday. Reports cash requirements to Treasury.
• Runs necessary reports from Corpay to ensure outstanding items are responded to timely and refunds are reported to Treasury.
• Manages and reports to manager regarding vendor invoice receiving and coding, issues, and areas for improvement.
• Reviews and reports to manager regarding processing and coding of credit card statements for corporate card holders. Reports questionable charges to manager. Submits employee reimbursable items to Payroll group.
• Reports metrics supporting staff productivity, invoices processed, problem invoices and vendor issues to manager.
• Manages projects regarding application of standard procedures and documentation of such.
• Manages projects regarding automation and improvements to processes for the AP team.
• Assists with training of Accounts Payable Associates and Specialists.

2. Performs other duties as assigned. 10%

Education and Experience :

Skills / Abilities :

Work Environment :

Physical Demands :

Equal Opportunity Employer

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