Document Production Assistant ~ Marketing, Client Services

Who we are

At McConnell Jones, we aim to be a catalyst for positive growth fostering an environment where unique perspectives come together to enhance client solutions.

As the 2nd largest African American owned CPA firm in the U.S., we pride ourselves on the quality of our work, the tenure of our clients, and our own diversity nearly two-thirds of our people are from an ethnically diverse background.

The diversity of our people empowers the diversity of our client solutions, as captured by the firm’s tagline, Diverse Thinking Unique Perspectives.

Our Mission : To foster an environment where unique perspectives come together to enhance client solutions.

Our Vision : To be a catalyst for positive growth through the power of diverse thinking.

Our Values : Creativity, Inclusion, Transparency, Accountability

This role is based in Houston and requires in-office Monday-Friday.

What you will do

We foster a collaborative work environment where creativity and innovation are valued. There’s a reason we’re on the Best Places to Work in Houston 3 years running so far! Leverage your excellent organizational skills, apply your amazing attention to detail and utilize your proficiency with advanced MS Word skills.

As a Document Production Assistant, you will play a vital role in our organization, collaborating closely with our Production Supervisor to handle design, production, and editing tasks related to various documents.

• Prepare audit engagement letters, audit opinions, SAS 114 communication letters, and other client-related materials.
• Assist with proposals for new client pursuits in Audit, Tax & Consulting.
• Create and edit materials for firm-related marketing efforts, both in print and digital formats (sell sheets, capabilities decks, flyers, invitations).
• Utilize your advanced skillset in MS Word and PowerPoint to create, edit, and format proposals and corresponding graphics as needed.
• Review and arrange all assigned document output to ensure precision and adherence to McConnell Jones’ branding guidelines.
• Maintain consistency across all firm-wide documents.
• Handle multiple projects simultaneously, adapting to changing priorities and assignments.
• Proficiency in Adobe Acrobat and optical character recognition (OCR) software for precise document editing.
• Working knowledge of Adobe Creative Cloud suite (InDesign, Illustrator, Photoshop) to create and edit graphics as requested.
• Print, scan, copy, and bind documents as needed.
• Provide responsive, high-quality deliverables to both internal and external clients.
• As part of our compliance program, all team members are required to follow industry leading data and system security practices.

What you will need

• Bachelor's degree preferred.
• Minimum of 3+ years of either document production, desktop publishing, and / or word processing experience required.
• Experience organizing large time-critical integration and production activities.
• Experience working in a proposal driven environment is a plus.
• Experience working with projects that require graphics to be created / edited.
• Experience in professional services firm (or related) is preferred.
• Excellence in the following tools :
• MS Suite, in particular advanced MS Word and PowerPoint skills
• Adobe InDesign, Illustrator, Photoshop, and Adobe Acrobat

What we offer

• Paid Time Off (PTO) is awarded each pay period.
• 11 paid company holidays with 3 floating.
• Medical plan with HSA employer contribution, Dental, Vision available 1st of the month after start date.
• Company paid Long Term Disability.
• Company paid Life Insurance.
• Paid Parental Leave.
• 401k with company match up to 4% and 100% vested from day one.
• CPA and professional license & certification bonus.
• CPA exam review benefit with Becker CPA.
• Certification Reimbursement for CPA, CIA, CFE, CISA.
• CPE paid for 40 hours per year.
• Paid Volunteer Time Off.
• Fitness center available to Houston office employees.
• Employee Referral bonus opportunities from $1,000 to $5,000 per hired referral.

Equal Employment Opportunity Statement :

McConnell & Jones is an equal opportunity and affirmative action employer that does not discriminate in employment and ensures equal employment opportunity for all persons regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a qualified individual with a disability or Vietnam era or other protected veteran.

McConnell & Jones policy applies to all terms and conditions of employment. To achieve our goal of equal opportunity, we maintain an affirmative action program through which we take good faith efforts to recruit, hire and advance in employment-qualified minorities, women, persons with disabilities, Vietnam era veterans, and other protected veterans