Staffing - Administrative Assistant / Secretary I

Description : Max Bill Rate :

Shortlisting 11 / 7

Minimum associates required

Corporate Events is a team of event professionals who use strategic project management and solutions-oriented customer service to plan best in class events that support the company s key initiatives and corporate calendar. The primary responsibility of the Corporate Events Associate is to provide support to the team in planning and executing events. This includes a wide range of activities, such as coordinating vendors, organizing logistics, managing budgets, communicating with key stakeholders, and assisting with event planning and execution. This role will also play a vital part in providing comprehensive support to the organization, focusing on administrative tasks and system maintenance.

Day to Day Responsibilities :

Assist the team with assigned corporate events, following established policies and procedures to fulfill customer expectations

Collaborate with both internal and external vendors, including media, IT, Global Security, Corporate Aviation, and external vendors / venues such as the Client Museum of Glass, to ensure the delivery of high-quality events

Help with travel arrangements, including hotel and ground transportation, and also act as a secondary planner for logistics

Support the team with administrative duties such as conference room management, printing event materials, creating event diagrams and layouts

Offer systems administration support to enhance the organization's operational effectiveness, utilizing the department's technology platforms

(i.e., SharePoint, room scheduling tool, Microsoft Office 365)

Collaborate with vendors to process orders, balance accounts, and aid in the submission of expense reports

Participate in the department's time tracking and metrics program to promote continuous enhancement in process efficiency and effectiveness

General - Client (L4)

Uphold strict confidentiality of information obtained during the coordination and support of meeting and event logistics

Hours of work / work schedule :

Monday Friday, standard business hours.

May need to support evening or weekend events as needed.

This is not a remote position.

Required Education : Bachelor s degree preferred

Required Years and Area of Experience :

Minimum of 1+ years of event planning experience

Required Skills :

Strong organizational and time-management skills

High-level of confidentiality

Excellent communication and interpersonal skills

Ability to work independently or in a team environment

Creative thinking and problem-solving abilities

Attention to detail

Ability to prioritize and manage multiple projects simultaneously

Strong project management skills

Strong customer satisfaction focus

Desired Experience / Qualifications / Skills : M365 Office

Soft Skills :

Possess excellent written and verbal communications skills

Ability to make decisions

Ability to adapt to constant change

High level of integrity

Must be able to professionally handle stressful situations and meet deadlines

This is the pay range that Magnit reasonably expects to pay someone for this position, however, as a supplier your expected pay range may differ :

• / hour-
• / hour. Benefits : It is recommended that employers include a general description of any health or compulsory benefits for compliance with Pay Transparency laws.

Enable Skills-Based Hiring

No

Will the candidate be required to work at an international location?

Additional Details

About us :

DivIHN , the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.