Corporate Administrative Assistant - Office / Building Management

Position : Corporate Administrative Assistant

Company : USA DeBusk, LLC

Status : Full Time, Non-Exempt Position

Work Hours : Monday-Friday, 8 : 00 AM to 5 : 00 PM, with a one-hour lunch.

Company Profile :

USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services, including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing / vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in 22 cities and continues to provide services internationally.

Job Description :

The Corporate Administrative Assistant is responsible for providing overall administrative support for the Corporate Branch offices complex. The Corporate Administrative Assistant provides routine and complex support to different departments and ensures all day-to-day operations are completed in a timely manner. The Corporate Administrative Assistant must be able to quickly adapt to a rapidly changing environment and meet deadlines.

Job Duties :

• Manage office supplies : restocking and ordering as needed
• Process receipts and expense reports in SAP Concur
• Handle the badging system : order, activate, and deactivate employees' badges
• Assist in planning and coordinating corporate events
• Schedule vendors and support building maintenance needs
• Provide front desk coverage during lunch breaks and as needed
• Manage the Iron Mountain account for document storage
• Order business cards for employees across the company
• Scan documents and manage incoming and outgoing mail

Qualifications :

Skills :

Physical Requirements :

Other Requirements :

Salary : Salary to be commensurate with experience.

This posting is not intended to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position’s scope and function.