Fiscal Services Coordinator

RESPONSIBILITIES

• Perform duties as the Accounts Payable (AP) invoice processing lead.

o Prioritize invoices based on business needs and historical data.

o Assist the supervisor in prioritizing and distributing workload to the AP unit staff assigned to processing invoices.

o Review and process payments for direct invoices, purchase orders, travel expense claims, and vendor ACH Debit transactions.

o Review and process jury files for upload into the payment system.

o Review and process trial court petty cash and revolving fund replenishment requests.

o Process AP correction entries when necessary.

o Respond to requests for assistance and / or questions from external and internal stakeholders.

o Provide AP module training to the trial courts.

o Train new staff on invoice processing procedures.

o Document invoice business processes, create or update invoice procedures and forms, and review and update invoice training materials.

o Assist the supervisor with developing unit-training plans and team-building activities.

o Communicate with courts regularly to ensure the collection of Taxpayer Identification Numbers (TINs) from jurors who meet the payment threshold for issuance of Form 1099-MISC.

o Collect and compile juror TINs, coordinate with Vendor Maintenance staff to verify the validity, and submit requests to Finance System Support staff to enter TINs to generate Form 1099-MISC for jurors.

o Reconcile reportable vendor payments, including verification of vendor payment category set up, and process adjusting entries.

o Print and prepare Forms 1099-MISC and 1099-NEC for mailing and distribution to vendors.

o Submit electronic reporting data by the established tax authority deadline.

o Respond to court staff and vendor 1099 inquiries, research discrepancies, and initiate corrections as required.

Working Conditions

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding these locations.

Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

Position Details Job Code # :

JC-498023

Position #(s) : 156-100-3274-XXX

Working Title :

Fiscal Services Coordinator JO#6544

Classification :

Fiscal Services Coordinator $5,933.00 - $8,305.00

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions : Work Location :

San Francisco County

Telework : Hybrid

Job Type : Permanent, Full Time

Department Information

OVERVIEW

The Judicial Council of California is accepting applications for the position of a Fiscal Services Coordinator in the Trial Courts Administrative Services Accounts Payable unit for the Branch Accounting and Procurement office.

Under the supervision of the Fiscal Services Support Supervisor of the Trial Court Administrative Services Accounts Payable unit; this lead position is one of two positions within the unit that will assist the supervisor in prioritizing and distributing workload. The work is divided into two main processes : invoice processing and payment processing. This position is the primary resource for invoice processing and is responsible for completing monthly and quarterly federal and state back-up withholding deposits and reports, reconciling and distributing Internal Revenue Service Forms, and collaborating with the unit's payment Fiscal Services Coordinator to complete fiscal and calendar year-end activities. The position also performs system validation and testing, including Disaster Recovery drills and annual Support Pack updates. In addition, this position processes vendor invoices, trial court travel claims, jury payment files, vendor garnishments, and Automated Clearing House (ACH) transactions.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

Department Website :

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date : 12 / 4 / 2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and / or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Completed Examination / Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to :

Judicial Council of California

Primary Cert Contact

Attn : Please Apply in the Benefits Section Below

455 Golden Gate Avenue

San Francisco , CA 94102-3688

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job :

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate :

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Three (3) years of accounting experience, including some experience in area of assignment (such as

procurement, accounting operations, bookkeeping duties for accounts payable, and general ledger).

OR

Associate's degree, preferably in accounting or business-related field, and one (1) year of accounting

experience, including some experience in area of assignment (such as procurement, accounting

operations, bookkeeping duties for accounts payable, and general ledger). Additional directly related

experience and / or education may be substituted on a year-for-year basis.

OR

One year as a Fiscal Services Specialist with the Judicial Council of California or one year of

experience performing the duties of a class comparable in the level of responsibility to that of a

Fiscal Services Specialist in a California superior court or California state-level government entity.

Desirable Qualifications :

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

Benefits

HOW TO APPLY

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5 : 00PM on December 4, 2025.

To complete an online application, go to job opening # 6544 at

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources : 415-865-4260.

PAYMENT & BENEFITS

$5,933 - $8,305 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include :

The Judicial Council of California Is an Equal Opportunity Employer.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website :

Human Resources Contact :

Human Resources

(415) 865-4260

jobs@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact : Sandra Grace

(415) 865-8944

Sandra.Grace@jud.ca.gov

California Relay Service : 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questionnaire

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Please explain why you are interested in this position.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.