Office and Client Coordinator

Now Hiring : Office & Client Experience Coordinator

At FASTSIGNS Toledo, we don't just create signs, we create impact. To keep our team running strong, we're looking for an Office & Client Experience Coordinator who will be the backbone of our operations and an ambassador to our clients.

This isn't your typical admin job. We're looking for someone who is organized, personable, and loves solving problems before they become problems. You'll handle the nuts and bolts of the office, from QuickBooks entries to payroll hours, while also being the friendly voice that greets clients and visitors.

What You'll Do

• Answer phones and welcome clients / visitors with professionalism and positivity
• Manage payroll hours entry, AR collections, deposits, and reconcile accounts
• Enter vendor invoices into QuickBooks and handle W9 collections / reporting to CPA
• Oversee city tax & sales tax reporting
• Coordinate insurance quotes, COIs, and license applications
• Keep the office organized (mail, filing, records, etc.)
• Support the team with day-to-day operations and occasional projects

What We're Looking For

At FASTSIGNS Toledo, we live by our Core Values : Teamwork, Creativity, Impact, Challenge, and Growth. We're a collaborative crew that builds cool things together, and we need the right office backbone to keep it all moving.

Perks & Pay

If you're ready to be the heartbeat of our office and thrive in a role where every day brings something new, we'd love to meet you. Apply today!