Data Processing Systems Analyst II, III, IV - Systems Admin

This posting is being used to fill various Data Processing Systems Analyst positions at the specified location. The authorized level of the position is Data Processing Systems Analyst IV. Applications are being accepted down to the Data Processing Systems Analyst II in the event of recruiting difficulties.

Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations.

1. Plans and carries out various fact-finding tasks to secure pertinent information on the electronic data processing needs and problems of departments;
2. Conducts studies related to work flow, work measurement, time distribution, organizational and functional relationships, forms design, etc.;
3. Meets with and interviews personnel from various levels of management and operations;
4. Analyzes and coordinates subsystems;
5. Determines the feasibility of conversion of operations and procedures to electronic data processing;
6. Analyzes procedures from the standpoint of feasibility of using different machines, their capacities, cost, etc.;
7. Prepares comprehensive reports of findings and recommendations;
8. Prepares overall plans and develops detailed procedures and processes for conversion to machine processing utilizing current technologies, such as teleprocessing, data base management systems, etc., and including the preparation of flow charts and functional block diagrams;
9. Integrates the various systems and procedures with the needs and requirements of the various agencies wherever possible;
10. In a line department, works in close cooperation with representatives of staff agencies;
11. In the central agency, works in close cooperation with representatives of operating departments;
12. Prepares and maintains procedural manuals;
13. May conduct management studies associated with other program or management objectives and needs;
14. Prepares reports of work activities and correspondence;
15. Reviews work results and follows through to see that management and staff officials have a clear understanding of problem areas;
16. Provides guidance and assistance in implementing recommendations accepted by administrator of units serviced;
17. Supervises a group of analysts and/or programmers and support personnel in specific program areas as a unit supervisor or team leader;
18. Coordinates work performed with supervisors of other functional areas; and
19. Trains lower level analysts as required.Basic Education Requirement: Graduation from an accredited four-year college or university with a Bachelor’s degree. Excess work experience as described under the Specialized or Supervisory Experience below or any other progressively responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Experience Requirements: Except for the substitutions provided below, applicants must have had the types of experience described in the statements immediately following and in the amounts shown in the table below or any equivalent combination of training and experience:

Class Title	Specialized Experience (yrs.)	Supervisory Experience (yrs.)	Total Experience (yrs.)
Data Prossg Systs Anal II	0.5	0	0.5
Data Prossg Systs Anal III	1.5	0	1.5
Data Prossg Systs Anal IV	2.5	0	2.5

Substitutions Allowed:
Driver's License Requirement: Some positions may require applicants to possess a current, valid driver's license.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

1. A copy of the applicant’s TA History Report or equivalent system-generated report;

2. A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,

3. Copies of the applicant’s signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.