Administrative Assistant

Join Our Team at Tallahassee State College

Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Administrative Assistant P10551 with Tallahassee Collegiate Academy (TCA). We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community.

What You'll Do The Administrative Assistant performs advanced clerical / secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a dean, manager, chair or coordinator. Serves as a primary point of contact for internal and external stakeholders relating to school expenses while maintaining financial records, preparing reports, and supporting the overall financial operations of the school. Must have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of time-sensitive activities and confidential matters with discretion. The Administrative Assistant reports to the principal; this is a 12-month position.

Day-to-day, you'll be responsible for :

• Receives, writes receipts for, counts, and verifies money for various activities.
• Prepares deposits in accordance with school and district procedures.
• Collects and organizes all spending receipts related to school expenses.
• Uploads receipts to the designated financial management system promptly and accurately.
• Ensures all receipts are properly documented and categorized.
• Communicates with vendors concerning purchase orders, receives supplies, and verifies against purchase orders to process payments.
• Ensures compliance with all school, district, state, and federal financial regulations and responsibilities.
• Supports internal and external audits by providing necessary documentation and reporting.
• Welcomes visitors and maintain secure entry access to the school.
• Receive incoming calls, routing them to the correct person, and taking accurate messages.
• Keep student records, staff files, and other important documents organized and up-to-date.
• Handle incoming and outgoing mail, emails, and other forms of communication.
• Coordinates appointments for principal.
• Manages the front office to ensure proper supply stocks, organization, and operation of office.
• Provides other clerical support, and other duties as assigned related to administrative support.

Who We're Looking For We're seeking a candidate who brings not only technical expertise but also a passion for education and student success. Our ideal candidate will have :

Why You'll Love Working Here At Tallahassee State College, we're not just shaping the leaders of tomorrow we are committed to fostering the growth and development of every team member. As part of our College community, you'll enjoy :

What We Offer We offer more than just a competitive salary starting at $35,857.83 annually. When you join the team at TSC, you'll also enjoy :

A Little About Us Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor's degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.