TPWD - Administrative Assistant IV

Job Posting

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

All applications must contain complete job histories, which includes job title, dates of employment (month / year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time / temporary / seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with See attached or See resume will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state unknown for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

Military occupational specialty codes can be found below :

• Army : 15P, 42A, 56M, 68G, 420A
• Navy : AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X
• Coast Guard : YN, PERS
• Marine Corps : 0100, 0111, 3372, 3381, 6046, 0170, 4430
• Air Force : 3F5X1, 8A200
• Space Force : No Military Crosswalk. Qualified veterans are encouraged to apply.

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. Required forms that will need to be attached with application for Military Employment Preference :

Documentation must be attached to the application before military preference can be granted.

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K / 457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period.

Hiring Contact : Louisa Torrance, (512) 696-2243

Physical Work Address : 4200 Smith School Road, Austin, TX 78744

General Description : Our shared mission in State Parks is to manage state parks and historic sites to conserve natural and cultural resources, provide recreational and educational opportunities and foster an understanding of Texas' lands and heritage for all generations. We care about the connection each employee has to their organization and work that they perform and are committed to investing in your personal and professional growth to help you perform at your best!

Under the direction of the State Parks Training and Development Program, this position performs highly complex (senior-level) administrative support work to include disseminating information, preparing correspondence and / or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material / property management, and / or other administrative procedures as assigned. May provide guidance to others. May provide information and assistance to the public. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Percentage of Time :

45% Administrative Support : In consultation with the Human Resources Division and Site / Regional leadership; edits, and distributes correspondence, reports, forms, and documents. Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies. Conducts administrative reviews of reports, documents, or summaries to ensure completeness. May perform, organize and administer travel arrangements for management. Plans, coordinates and facilitates meeting locations, preparation of presentations as required. Ensures onboarding compliance. Coordinates internal and external event facility and lodging reservations. Manages divisional membership rosters. Manages and troubleshoots Learning Management System.

35% Purchasing, Accounting and / or Budgeting Duties : Assists supervisor or upper management with data needed for budget preparation. Accurately monitors and maintains budget tracking system as requested. Reviews expenditure history as requested by supervisor or other management staff. Maintains accounting system for revenue tracking and reporting. Reviews purchase request documents for accuracy to ensure purchasing compliance. Enters data related to purchase orders, requisitions and procurement card transactions into system of record. May maintain procurement card logs, receipts and other related documents. May make purchases with a state procurement card.

5% Personnel Management : May coordinate and assist with developing job postings and screening applicants. Answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees. Monitors / tracks employee timesheets for completeness. Prepares and monitors leave reports for supervisor as requested. May assist with interview processes in coordination with division and agency protocols. May coordinate system access and deactivation for new / separating employees and coordinate equipment and uniform assignment / retrievals. May provide guidance to others.

10% Other Division Specific Job Duties : May coordinate and schedule travel for agency employees and serve as travel coordinator. May perform record retention work and coordinate