Early Childhood Education Coordinator

Salary Range : $37,000.00 To $50,000.00 Annually

The Early Childhood Education (ECE) Coordinator provides administrative support to the Children’s Learning Center in maintaining high quality education. The ECE Coordinator will be responsible for providing administrative support to the center to ensure compliance with accreditation, funders and licensing requirements. The ECE Coordinator assists the Early Childhood Education Manager in creating and operationalizing the overall recruitment and engagement strategy.

The ECE Coordinator is responsible for acquiring and maintaining current knowledge of the Children’s Learning Center, including admission and eligibility criteria; for inquires, tours and enrollments of potential families and children for childcare and preschool. The ECE Coordinator is responsible for providing accurate billing and food program data. The position provides leadership in coordinating family and community events and volunteer opportunities.

The ECE Coordinator provides coverage in the absence of the ECE Manager and is a back-up at times the manager is unavailable. The position reports to the Early Childhood Education Manager in Pontiac.

Recruitment and Enrollment Management

Program Administration

• As part of the ECE leadership team, provides coverage and back-up to the ECE Manager when they are off, on vacation or unavailable.
• Organizes and maintains appropriate documentation and an efficient database system for funder, state and national reporting purposes as it pertains to enrollment.
• Tracks and audits staff professional development and credential records to ensure state and / or national compliance. Will coordinate with the ECE Manager when there is non-compliance.
• Maintains all child files (electronic and physical), ensuring they remain in compliance with licensing, funding, and NAEYC (National Association for the Education of Young Children) requirements.
• Audits Child Files quarterly to ensure compliance.
• Responsible for data reporting for Michigan Department of Education, the Bureau Licensing and Regulations, Oakland County Health Department, Oakland Schools and the Great Start to Quality.
• Processes all billing and payment information in accordance with the agency and MDHHS protocols and submits information to the RDMA for final processing.
• Tracks all DHHS approvals, monitoring status and expirations. Keep a record of family correspondences and reviews with the ECE Manager for additional follow-up.
• Maintain all necessary financial documentation for billing and financial audits.
• Submits and reviews the weekly tuition payments and balance report to the ECE Manager.
• Maintains the ProCare database; enters and updates family profiles, ensures information remains up to date and assists families in setting up digital access.
• Maintains all necessary enrollment and documentation for compliance with the CACFP program.
• Distributes, collects, and reviews all CACFP meal and attendance documentation, and enters all classroom meals and attendance sheet data. Submits required documentation to RDMA for billing.
• Ensures all new staff complete the appropriate CACFP trainings and current staff complete annual trainings as needed.
• Supports ECE Manager in the maintaining and auditing of program files to ensure compliance with GSRP, State Licensure and NAEYC accreditation.
• Attends CLC and Agency staff meetings and all agency Leadership meetings as directed.
• Maintains and adheres to standards of State licensure including knowledge of all licensing rules and timely reporting of potential violations to both internal and external authorities.
• In partnership with the ECE Manager, determines each child’s free lunch status according to Federal guidelines, A, B and C coding.
• Assists the ECE Manager with maintaining and auditing of program files to ensure compliance with GSRP, State Licensure and NAEYC accreditation.
• As requested, meets with other departments to review quality assurance standards, compliance expectations and data reporting.
• Provides support to the program in maintaining high quality education by providing training on key administrative and reporting processes within the centers.
• Completes necessary center and agency paperwork in a timely and accurate manner.
• Responsible for assisting with licensing required on-boarding processes for new staff under the direction of the ECE Manager, fingerprinting, on-line trainings, etc. Assures all documents are filed in the personal file timely and in accordance with requirements.
• Responsible for incorporating principles of diversity, equity and inclusion in work processes and in job functions. Responsible for promoting a feeling of welcoming, belonging, and acceptance to all clients and staff.
• Other duties as assigned.

Engagement

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25-26 Benefits at a Glance.pdf