Administrative Assistant (E&U Admin)

Administrative Assistant

The City of Aiken is accepting applications for an Administrative Assistant to join our Engineering & Utilities department.

Examples of Duties :

• Performs receptionist duties; greets and assists public entering office; answers telephone and takes messages, forwards to appropriate party, or responds to questions, concerns, or complaints from knowledge of departmental procedures
• Operates a computer and software to type documents, input and retrieve data, scan, and generate a variety of reports
• Compiles, prepares, and processes administrative reports and forms; types and assists in compiling annual, statistical, and related reports
• Issues and processes purchase orders; orders office supplies
• Checks orders to ensure appropriate count, and maintains and submits invoices for timely payment
• Develops and maintains cooperative relationships with other City departments, outside vendors, and the general public contacted in the course of work; assists in resolving problems or complaints
• Collects price quotes for job materials related to the building and property; issues purchase orders for materials; verifies invoices with purchase orders to ensure accuracy

Other Responsibilities :

Minimum Qualifications :

Supplemental Information :

This position is subject to a criminal background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. The City of Aiken is an Equal Opportunity Employer and a drug-free workplace.