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Office Manager
Siding Solutions LLCPleasant Grove, UT, US30+ days ago
Job type
- Full-time
Job descriptionAssist with data collection for production. File preliminary liens and lien waivers. Create jobs in QuickBooks and assist with change orders and payment organization. Record invoices and purchase orders in QuickBooks. Obtain approvals and process payments. Ensure that bills are attached to projects for proper job-costing. Send invoices to customers and record payments. Deposit checks and follow up on outstanding balances. Bill POs against client deposits to maintain accurate AR reports. Manage office phone calls and resolve customer inquiries. Schedule appointments and categorize emails. Maintain records in BuilderTrend and server files. Oversee fleet management, ensuring insurance and registrations are current. Support policy development and compliance. Assist with payroll administration, employee records, recruitment, and hiring. Contribute to EOS implementation and safety / OSHA compliance. Improve communication, structure, and transparency across departments. Foster measurable goals and clear responsibilities. Support accurate forecasting and company growth. Proficiency in QuickBook Online. Understanding of CRM systems. Strong organizational and prioritization skills. Excellent communication and interpersonal skills. Construction industry experience preferred. Experience with construction payment software (e.g., Oracle, Gallagher) is a plus. Be part of a dynamic, growing team where your contributions matter. Competitive pay and opportunities for professional growth. Supportive, values-driven culture that emphasizes service, quality, and community. Apply on the hiring platform where you found us. Send a 1-2 minute video cover letter directly to office@ssconstruct7.com Please address why you believe you are a great fit for this position. Applicants without a video cover letter will not be considered for hire.
Job Description
Job Description
Office Manager at Siding Solutions & Construction
About Us
We are a rapidly growing construction company dedicated to delivering high-quality services to our clients. Our core values - Integrity, Customer Focus, Quality, Safety, Innovation, and Community - guide every aspect of our work and drive our commitment to excellence.
As we expand, we are looking for a skilled Office Manager to support our team and ensure seamless operations across various departments.
Job Summary
The Office Manager will play a crucial role in overseeing office functions, assisting with sales, production, finance, and administrative support. The ideal candidate must be proficient in QuickBooks Online, ideally with an understanding of various payment software and thrive in a fast-paced environment. They will facilitate communication between departments, manage billing, accounts payable and receivable, and contribute to organizational development initiatives.
Key ResponsibilitiesSales Assistance
- Manage new lead inquiries, including calling leads and scheduling appointments.
- Maintain the sales team’s Outlook calendar.
- Act as a liaison between customers and the sales department, fostering lasting relationships.
Production Assistance
Finance Assistance
Accounts Payable
Accounts Receivable
Administrative Assistance
Organizational Development
General Expectations
Qualifications
Why Join Us?
How to Apply
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Office Manager • Pleasant Grove, UT, US
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