Clinical Executive Assistant

Job Description

Job Description

Job Summary :

This position is responsible for providing administrative support for the Chief Operations Officer and all clinical departments. The position ensures the efficiency and effectiveness of clinical operations.

Essential Functions :

• Performs various administrative functions supporting the Chief Operations Officer to ensure successful and effective daily operations of the clinical branch of the organization.
• Manages and maintains the calendars and schedules to ensure business obligations are satisfied.
• Plans and coordinates meetings to maximize availability and efficiency of Lifebanc.
• Prepares / Edits correspondence and various documents from written material or creates correspondence from information provided.
• Coordinates and attends monthly staff meetings and prepares agendas, handouts, and meeting minutes.
• Supports facilitation of Lifebanc’s strategic goals.
• Develops and implements efficient documentation and administrative systems.
• Provides comprehensive meeting support through detailed note taking and follow-up.
• Coordinates internal meetings which include monthly department meetings, one-on-one and strategy sessions.
• Understands and analyzes foundational KPI’s for areas of improvement.
• Performs data gathering and analysis to assist with clinical trend and results monitoring.
• Coordinates action item tracking, follow-up, and reporting related to continuous improvement activities or project management activities.
• Assists with collection and reporting of departmental schedules, time keeping, and productivity data.
• Manages expenses, schedules, and travel arrangements.
• Manages events and interfacing with external partners.
• Conducts research, assembles and analyzes data to prepare reports and documents.
• Collaborates with internal staff at all levels of the organization and external clients as needed.
• Prepares correspondence and various documents from written material or creates correspondence from information provided by the Chief Operations Officer.
• Supports Operational departments as needed.
• Assists with special projects that advance the organization’s strategic goals.
• Maintains a database of administrative files for the Chief Operations Officer.
• Performs all other duties as assigned.

Education and Experience :

Knowledge, Skills, and Abilities :

Physical Requirements :