Accounting Assistant

The Accounting Assistant will be responsible for the daily processing of accounts payable vouchers and related activity. Additionally, the position will perform certain account reconciliations.

• Process Accounts Payable invoices, ensuring proper G/L and Job Coding, as well as company terms compliance.
• Review and audit employee expense reports, ensuring proper G/L and Job Coding, as well as company terms compliance.
• Assist in the payment of vendor vouchers, which includes verification of federal ID numbers, review of purchase orders, and resolving any discrepancies.
• Vendor account setup and maintenance
• Participate in the annual 1099 preparation.
• Ensure outstanding obligations are credited upon payment, identify discount opportunities if applicable, and issue purchase order amendments or stop payment orders as needed.
• Perform account reconciliations on a monthly and as needed basis.
• Verify and report on sales and use tax based on invoices incurred.
• Prepare ad hoc reports as needed.
• Perform other related duties as assigned.

• 3+ years AP experience mandatory
• 2+ years General ledger reconciliation experience required.
• 2+ years of AP reconciliation experience required.
• 2+ years of PO management experience preferred.
• 2+ years of QuickBooks experience, including AP and AR required.
• 2+ years Construction Accounting experience preferred.
• Experience with Credit Card software processing preferred.
• Intermediate Excel skills are required.
• A working knowledge of lien release process is preferred.

• High school diploma is required.
• Associate’s degree, in Business or preferably Accounting, from a regionally accredited school is preferred.