Administrative Assistant

CORPORATE / FUNCTIONAL PRACTICE

Michael Baker International understands that people require choices in where they want to begin to build a sustainable future.

For more than 75 years, Michael Baker International has maintained an entrepreneurial work environment that fosters great careers, which ultimately has brought great success to the organization.

Michael Baker offers many opportunities to help you grow professionally to build your career. Whether it is in Finance, IT, Human Resources, Technology, Communications, Proposal Production, Legal or our National Practice and Market segments, take your next step with us and help make a difference in the lives of those you work with and those we serve.

DESCRIPTION

Michael Baker is actively seeking an Administrative Assistant to join our Houston office. This is a full-time position working 32 hours a week with full benefits.

Under limited supervision, the Administrative Assistant will provide general administrative support to the Office Executive, Department and / or group of engineering professionals.

• Must possess excellent communication skills, a professional appearance and greet visitors and callers in a tactful and professional manner
• Knowledge of Microsoft 365 products including Microsoft Word Microsoft Excel, Outlook, Teams, and PowerPoint to support office staff
• Assist in preparation of meeting minutes, sub-consultant agreements, project deliverables and similar documents
• Reviews and processes vendor invoices before sending to AP / AR
• Overall support of the Houston office staff on a variety of administrative and clerical tasks
• Coordinate travel arrangements as needed
• Under limited supervision, operates multi-line VOiP telephone system to route incoming calls to the appropriate party;

greets and directs visitors in a friendly and helpful manner

• Answers questions about organization and provides callers with address, directions, and other information
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintains office in a tidy and orderly manner
• Receives and signs for deliveries and courier packages and routes to appropriate staff. Distribute incoming mail and handle outgoing mail and packages
• Order, receive, and maintain office supplies
• Coordinate and schedule periodic meetings via Teams for the use of the video conferencing system
• Assist as necessary with editing, printing and assembly of reports, projects or marketing / proposal submittals
• Preparation of expense reports as needed
• Assist with upkeep of company vehicles and mileage data entry
• Other duties as assigned

PROFESSIONAL REQUIREMENTS

• Associate's degree, or equivalent work experience; and at least 4+ years of related experience.
• You'll need to be outgoing, organized and assertive.
• Excellent English language skills, written and verbal, are essential to success in this role.
• Must be able to quickly get up to speed on our policies, procedures and databases and acquire an understanding of the company's service offerings.
• Strong computer skills & Microsoft Office.
• Prior experience within the Architecture, Engineering or Construction industries is preferable.

MICHAEL BAKER INTERNATIONAL EEO STATEMENT

Michael Baker International is proud to be an Affirmative Action / Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment.

Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks.

We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.