Legal Administrative Assistant

Job Description

Job Description

Description :

• Maintaining filing and organization systems for legal records which includes calendaring relevant expiration dates, inputting and updating database records and notifying legal team of important dates. Generating monthly expiration reports to Attorney and legal support staff.
• Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.
• Ensuring all FedEx packages are sent.
• Preparing correspondence to clients.
• Drafting case update emails to clients to be sent by Attorneys and Case Managers.
• Sending Approval Notice Packets and redacted Petitions to clients.
• Assisting in answering phones, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
• Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.
• Preparing Premium Processing Upgrades, EAD / AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.
• Sending disengagement letters and post-green card letters to clients.
• Assisting support staff with passport photo printing.
• Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.
• Generating emails, reports, memos as assigned by Legal Services Manager.
• Maintaining client contact lists.
• Providing administrative support to attorneys and legal staff as needed.
• If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.

Requirements :