Administrative Associate

Administrative Representative

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

May perform duties of an administrative representative but with greater autonomy and discretion. Work involves a greater knowledge of office / clinic procedures and practice, independent judgment and problem-solving skills.

Responsibilities :

• Expedites non-routine purchases for departments as delegated. May maintain inventory of supply
• May train others using verbal and written communication
• Performs more complex scheduling of providers, staff, facilities, home care and / or patients (involving critical meetings or multiple medical procedures as an example). Coordinates meetings, workshops, and other events, including travel, based on predetermined needs.
• Prepares and maintains basic financial records
• Prepares complex forms, reports, presentations and other documents requiring a higher level of proficiency with software. Creates, proofreads or edits correspondence and documents for internal and external circulation based on existing templates.
• Procuring and filing records, researching lost or missing records, and posting information to records or ledgers in accordance with established procedures and systems. Checks records to verify accuracy and compliance with rules and procedures of appropriate system. Resolves discrepancies by contacting appropriate office to obtain information on source of discrepancy and correcting any errors.
• Registering patients and completing encounter forms. Collecting patient payments and insurance information and making proper referrals to financial departments. May contact insurance companies directly to verify / determine eligibility. May also verify previous balance owed to UNCH.
• Represents UNCHCS with internal and / or external entities in regards to budget, payments, collections, inventory to accomplish organizational goals.
• Serves as a second level of response to customer inquiries and complaints in person, by phone and / or electronic communication. This may include working with third party providers.

Other Information :

Job Details :