General Purchasing Assistant Manager

Job Description

Job Description

SUMMARY

The General Purchasing Assistant Manager is responsible for reviewing departmental purchase requisitions, issuing purchase orders, and posting invoices. The incumbent also identifies cost-saving opportunities, implements process improvements, and negotiates contractual agreements.

ESSENTIAL FUNCTIONS

(To successfully perform in this position, the incumbent must be able to satisfactorily execute each essential duty. Other duties may be assigned.)

• Analyze and establish contract requirements with facility and project suppliers
• Identify potential suppliers and ensure timely procurement of materials
• Develop purchasing procedures to meet internal customer requirements
• Assist staff and vendors with ordering and purchasing procedures, available funds, and related inquiries to facilitate the purchasing process
• Contact vendors to verify information and respond to inquiries
• Distribute purchase orders, vendor information, outstanding order logs, and other reference documents to support the purchasing process
• Evaluate purchase requisitions and supporting documents to ensure proper use of company funds for acquiring supplies, equipment, and services
• Maintain documents, files, and records to provide up-to-date references and audit trails for compliance
• Assess supplier quotations and proposals; process bids, incoming purchase requisitions, purchase orders, and mail
• Follow up on open orders and lead times to ensure timely deliveries
• Receive, verify for accuracy, and post invoices related to all placed orders
• Research contracts, suppliers, equipment, laws, and regulations to recommend purchases and contractual agreements
• Develop and enforce policies related to the company's purchasing activities
• Comply with and promote workplace safety
• Perform all other duties as assigned

SUPERVISORY RESPONSIBILITIES

None

BASIC QUALIFICATIONS

(The requirements listed below represent the knowledge, skills, and abilities required and preferred for this position.)

Required Education & Experience :

Bachelor's degree in Business Management, Finance, Economics, Supply Chain Management, Accounting, or a related field