MUSCP - Administrative Assistant - Clements Ferry Medical Pavillion

MUSCP - Administrative Assistant - Clements Ferry Medical Pavillion

The Administrative Assistant provides administrative support in a variety of functions to an individual, team, department, or other group in an organization. Collects, reviews and analyzes data, and prepares reports, charts, budgets and other presentation materials. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. Has basic word processing, spreadsheet and graphics software skills. Works with the management team on invoicing, time keeping, mail collection and staffing communications.

Human Resources (HR) Administration

• Enter and manage HR processes in OurDay, including security access, FTE requests, hiring, status changes, leave of absence, separations, and job postings.
• Schedule interviews, process applications, and support managers in recruitment.
• Maintain personnel files, ensure compliance, update emergency forms, and transfer files when employees leave.
• Assist in performance management by entering job responsibilities, tracking evaluations, and ensuring timely completion of performance reviews.
• Support FMLA processes and maintain compliance with related procedures.
• Process certification incentives, tuition assistance requests, and disciplinary documentation.

Payroll & Scheduling

Procurement & Travel

Communication & Documentation

Operations & Departmental Support

Additional Job Description

Required Minimum Training and Education : High School diploma or equivalent education required. One year of customer service experience. Must have basic computer skills. Previous healthcare front desk experience preferred. Demonstrate ability to organize and prioritize work, provide excellent verbal and written communication, interact tactfully with customers and establish and maintain effective relationships with others.

Required Licensure, Certifications, Registrations : n / a

Physical Requirements : Continuous requirements are to perform job functions while standing, walking and sitting. Ability to bend at the waist, kneel, climb stairs, reach in all directions, fully use both hands and legs, possess good finger dexterity, perform repetitive motions with hands / wrists / elbows and shoulders, reach in all directions. Maintain 20 / 40 vision corrected, see and recognize objects close at hand and at a distance, work in a latex safe environment and work indoors. Frequently lift and / or carry objects weighing 20 lbs (+ / -) unassisted. Lift from 36" to overhead 15 lbs. Infrequently work in dusty areas and confined / cramped spaces.