Facilities and Operations Coordinator

This IFF Career Site uses Google Analytics, as described in our , for purposes that may include site operation, analytics, enhanced user experience. You may choose to consent or decline to our use of Google Analytics below.Facilities and Operations Coordinator page is loaded## Facilities and Operations Coordinatorremote type : Na stranilocations : USA, Union Bch (Off)time type : Polni delovni casposted on : Objavljeno danesjob requisition id : R10594 Povzetek delovnega mesta IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products. Business Unit Support : We enable operational excellence across IFF by supporting our teams with efficient, reliable, and scalable services that enhance collaboration, productivity, and employee experience.IFF in Union Beach, NJ is seeking a Facilities & Operations Coordinator to join our onsite Business Unit Support team !This is a full-time, onsite role responsible for coordinating facilities operations and organizing internal and external events, ensuring a smooth and engaging experience for employees, guests, and vendors. You will work closely with cross-functional teams and external partners to manage logistics, supplies, and services that support our vibrant workplace culture.Be part of a creative and detail-oriented team where together we can achieve greatness and make a real impact. Your potential is our inspiration.### Where You'll Make a Difference

• Create and maintain schedules for events, corporate visitors, and vendors
• Coordinate with vendors to customize IFF awards, apparel, and branded supplies
• Manage purchasing for Facilities via SAP, Zycus, and / or Simfoni
• Support onboarding of new IFF employees
• Assist with safety and environmental compliance in Facilities operations
• Oversee common areas and liaise with cleaning staff to ensure cleanliness
• Monitor supply closets and ensure materials are stocked
• Collaborate with the onsite Catering Coordinator to maintain pantry areas
• Organize internal meetings, workshops, customer visits, and logistics
• Direct catering services, assist with orders, deliveries, and room setups
• Coordinate meetings across time zones and manage transportation logistics
• Manage budgets and expenses for employee community events
• Book and set up conference rooms and ensure event timelines are met
• Communicate with event hosts and manage post-event surveys and feedback### What Makes You the Right Fit
• Associate's or Bachelor's degree in Business Administration or related field
• 1+ years of experience in facilities coordination, event planning, or administrative support
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Experience with SAP, Zycus, Simfoni or similar systems (preferred)
• Ability to work independently and collaboratively in a fast-paced environment
• High attention to detail and customer service orientation
• Experience managing vendor relationships and budgets
• Familiarity with corporate event planning and logistics coordination
• Passion for creating inclusive and engaging employee experiences
• Comprehensive medical, dental, and vision insurance
• Paid parental leave (16 weeks)
• 401(k) with 6% company match
• Career development programs
• Employee assistance programs
• Inclusive and collaborative work environment
• And more!Total Base Pay Range
• 43.800,00 - 62.550,00 - 81.300,00 USD AnnualSmo vodilni v svetu na podrocju okusa, vonja in prehrane, svojim strankam ponujamo širši nabor naravnih rešitev in pospešujemo našo strategijo rasti. Pri IFF verjamemo, da vaša edinstvenost sprosti naš potencial. Cenimo pester mozaik etnicne pripadnosti, nacionalnega porekla, rase, starosti, spola ali statusa veterana. Prizadevamo si za vkljucujoce delovno okolje, ki vsakemu od naših kolegov omogoca, da v službo prinese svoj pristen jaz, ne glede na vero, spolno identiteto; izražanja, spolne usmerjenosti ali invalidnosti.Visit to learn morePlacni razredi : $50000- $62500

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