Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for all aspects of timely recording and payment of invoices, issuing manual checks, and serving as a subject matter expert on accounts payable for the Senior Housing Options, Inc. corporate team, property managers and administrators.

Essential Functions:

• Each month, review and reconcile all accounts payable vendor statements, including coding and entry of transactions for all employee credit card bills
• Ensure review and posting of invoice payments into Yardi accounting software by all property managers and administrators
• Review invoices for proper approval, including manager signature, prior to payment
• Ensure timely payment of all invoices due by completing scheduled check runs twice per month, and creating off-cycle checks when required
• Provide printed copies of checks with reviewed and approved invoice attached, for signature by Chief Executive Officer and Chief Financial Officer, and ensure two-signature requirements are met for all checks over $5,000
• Upload positive pay spreadsheet to banks to notify them of checks approved for processing
• Keep complete and accurate documentation of all check runs in designated electronic folder on restricted access shared drive
• Maintain copies of checks and invoices for Replacement Reserves requests for CHFA loan requirements, prepare reports and supporting documentation for Chief Financial Officer
• Serve as subject matter expert and support for property managers and administrators to ensure basic understanding of accounts payable processes and required documentation
• Create, file and send annual 1099 and 1096 tax forms
• Enter, maintain and update vendor information in Yardi accounting software
• Handle vendor management, including inquiries, requests for information and troubleshooting and payment and maintenance of needed documentation, including but not limited to mobile/office phone lines, printer/copier expenses, vehicle licensing, property inspections, parking, public transit passes and liability insurance
• Follow records retention schedule to ensure proper retention and timely destruction of accounts payable records
• Exercise discretion in handling all private employee and resident information, and keep it strictly confidential
• Other duties as assigned

Work Environment:

• Hybrid remote/office schedule
• Sitting for long periods, standing and walking intermittently
• Using office equipment such as computer, mouse, keyboard, printer
• Indoor office environment, temperature controlled

Competencies:

• Understanding of discretion needed in handling confidential information
• Commitment to delivering a high level of service to internal customers, anticipating their needs and responding to their inquiries with an empathetic, professional and positive demeanor
• Ability to problem-solve within area of expertise and escalate immediately for assistance when needed for complex issues
• Attention to detail and commitment to immediately correcting errors when they are discovered
• Skilled at communicating clearly both verbally and in writing, including the ability to provide non-technical assistance in a simple, straightforward manner
• Demonstrate sensitivity to the concerns of residents and a commitment to dealing fairly with all
• Exhibit patience and high ethical character even while dealing with difficult situations
• Willingness and ability to exercise teamwork with SHO Corporate team to successfully carry out the work of the organization in alignment with its values
• Independent judgment and decision-making
• Demonstrates the ability to build and foster a strong, inclusive culture that promotes an interconnected approach to collaboration, respect, and shared goals. Consistently encourages open communication, values diversity, and inspires high performance through positive reinforcement and team engagement.
• Committed to creating an inviting environment where employees feel valued, supported, and motivated to contribute their best work towards the organization's mission and objectives
• Strong project management skills with an innovative approach and attention to detail.
• Customer service focused on intentional interactions throughout the organization.
• Strong interpersonal and communication skills in dealing with difficult or stressful situations
• Possess a sense of urgency and takes appropriate actions to resolve issues in impactful and meaningful ways.
• Friendly demeanor, positive disposition, tactful, patient and high ethical character even while dealing with difficult or upset residents/vendors
• Strong organizational and interpersonal skills; attention to detail
• Intermediate computer knowledge and typing skills; working knowledge of Microsoft Office Suite
• Respect for privacy and ability to maintain confidentiality of resident care information
• Self-directed and proactive; independent problem solver
• Ability to motivate staff through creating a positive working environment
• Enjoys community involvement, resident interaction, and public representation of the organization.

Education and Experience:

• High school diploma or equivalent required; Associates' Degree in Accounting preferred
• Excellent math skills and intermediate knowledge of Microsoft Excel
• Experience with Yardi accounting software required
• Ability to read, write, speak and understand the English language fluently, and communicate verbally and in writing at a professional level
• Excellent organizational skills and attention to detail

Requirements:

• 6+ month of Yardi Voyager experience required
• 1 year prior experience in a dedicated accounts payable role or 2 years prior experience in an accounting role; property management experience preferred
• Valid Colorado Driver's License
• High school diploma or equivalent required
• Must be at least 21 years of age
• Current Flu vaccine
• TB test required

Expected Hours of Work:

This role is considered full-time and works 40 hours per week during scheduled shifts as needed.