Administrative Asst to the Principal

Position : Executive Assistant to the Principal

Date Revised : February 4, 2025

Reports to : Principal, Pastor

Location : Holy Family Catholic School

www.fwdioc.org

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary : The executive assistant to the principal will assist the principal with daily, strategic and management tasks.

Primary Duties and Responsibilities :

• Enhances Principal's effectiveness by providing information management support; representing the Principal to others.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves Principal's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains Principal's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the Principal by attending meetings in the principal's absence, speaking for the principal.
• Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff, following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Minimum Qualifications :

Job Dimensions :

Analysis, attention to detail, judgment, work standards, planning and organizing, stress tolerance, sensitivity, informal communication, commitment to the school, dependability, teamwork, initiative, knowledge of work, oral and written communication.

Typical Decisions and / or Recommendations Made in This Position :

(Moderate / Minimal) Exercise discretion and independent judgment with respect to matters of significance.

Supervision Given and / or Received :

(Moderate or Minimal)

Internal Contacts :

External Contacts :

Working Conditions and / or Physical Requirements :

Travel Requirements :

Education and Experience Preferred :

Knowledge and Skills Preferred :

FLSA Designation : (NonExempt) / FT = 30 hours)