Manager of Procurement and Business Services

Department

Office of the Controller

The Manager of Procurement and Business Services directs University procurement activities from initiation through contracting. The position is responsible for providing strategic direction on procurement with the goals of efficiency and high-quality customer service, directing the internal procurement processes while working closely with the Auraria Higher Education Center Procurement office , training University staff in procurement activities, developing management reporting to monitor on-going issues, and supporting faculty and staff in their procurement of goods and services.

In carrying out those duties, the Manager leads the unit that manages, negotiates, and drafts all University contracts for goods and services, leases, (non-grant) receivable contracts, vendor agreements, MOU's, affiliation agreements, etc.In addition, the position is responsible for overseeing the full encumbrance process, managing the vendor process in Workday, and several other processes that fall under the Business Services umbrella, including non-personnel risk management and state fleet reservations.

This position serves as the primary University resource and authority on the State procurement code, University fiscal rules, and procurement rules, system procedure, and the impact on University contracting, p urchasing , and planning. This position also provides contract drafting using standard state and University templates, contract monitoring, and coordination with internal and external stakeholders.

Duties / Responsibilities :

Manage Contracting and Leasing - Determine , develop and implement all policies and procedures for procurement, contracting and leasing. Create, negotiate, and write leases and contracts for goods and services, as well as MOU's, affiliation agreements, vendor agreements, non-grant receivable contracts, etc., for the campus community. Act as authority for the University regarding all contracting issues, including fiscal and procurement rules, regulations, laws, and standards. Negotiate with vendors, users, and professional groups concerning terms and conditions, pricing, and goods / services to ensure compliance with State requirements while achieving University and department goals. Work closely with AHEC Procurement to coordinate with their processes, including solicitations, various waivers, and PO issuance. Work with other higher education procurement managers / directors to coordinate cooperative procurement agreements, develop policies and procedures for procurement, and assist in solving procurement issues. Develop and recommend changes to the University fiscal and procurement rules to be approved by the University CFO or Controller.

Manage Business Services- Supervise three employees responsible for Contracts and Business Services, develop and document policies and procedures for the area, train new staff or existing staff on new processes, resolve issues, act as authority when staff require assistance, act as backup when staff are out of the office.

Manage the Encumbrance Process- Develop, document, and oversee the full process and procedures for encumbering procurements by University departments, including managing staff, determining when waivers and / or exceptions might be appropriate and requesting them from the CFO or Controller, and, as needed, troubleshooting and resolving encumbrance issues.

Manage the Vendor Create Process- Work with the AP Manager to maintain an effective process for creating vendors in Workday ; manage the staff that regularly perform the duties, maintain vendor records, including a supplier status as a W9 , W8-BEN supplier, etc.

Coordinate Statutory Violation Requirements- Subject matter expert on statutory requirements and the violation process. Collaborate with superiors and coordinate statutory requirements, interpretation of fiscal rules and procurement rules, statutory violations, and post approval procurement process .

Risk Management Liaison- Support the Chief Operating Officer in formulating policies and procedures for risk management (excluding worker's compensation). Act as consultant to departments on risk management issues, such as insurance coverage and liability. Report property loss, damage, and non-employee injury events to State Risk Management. Act as backup to maintain , update, and submit insurance valuation reports for the University to the State's risk management system.

Required Qualifications :

Bachelor's degree or equivalent work experience

Evidence of progressive experience in purchasing, contract management and negotiation

Excellent written and verbal communication skills

Important Note : Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Preferred Qualifications

Experience with governmental and / or higher education procurement and contracting, public sector fiscal rules, State of Colorado procurement processes.

Proficient in MS Office, especially Word, Excel, Outlook,

Strong customer service skills

We encourage you to apply even if you do not meet every preferred qualication. We are most interested in candidates who will best contribute to the University.

Schedule Information

Full-time, 40 hours per week

Exempt

Hours : Monday - Friday 8 : 00 am - 5 : 00 pm

Evenings and Weekend Work : Limited, as needed

Schedule : In person to complete training with the possibility to work a hybrid schedule after fully trained (subject to supervisor approval) (AWA policy )

Travel : Some local travel may be needed occasionally

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The anticipated hiring range is $97,000 to $105,000 .

Instructions to Apply

For full consideration, please submit the following documents :

Resume

Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Professional references and their contact information will be requested from the finalist / s. At least one reference provided must be a supervisor (either current or former).

Official transcripts will be required of the candidate selected for hire.

Closing Date

Open Until Filled

Posting Representative

Sophia J Montano

Posting Representative Email

smontan7@msudenver.edu

Benefits

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as accessto a long-term disability (LTD) plan.Visit MSU Denver's benefits website to learn more.

For a brief overview, please see : https : / / www.msudenver.edu / wp-content / uploads / 2024 / 01 / MSU-Benefit-Summary.pdf .

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu .

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To Assist in achieving that goal, we conduct background checks on all finalists for positions at the University prior to employment.

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.