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SPECIALIST : ACCOUNTS PAYABLE

SPECIALIST : ACCOUNTS PAYABLE

Albuquerque Public SchoolsAlbuquerque, NM, United States
1 day ago
Job type
  • Full-time
Job description

This is a re-advertisement. Previous applicants will still be considered and do not need to reapply.

To analyze and verify purchase orders to invoices and processes payments for the District following established procedures. Provide technical services for the Accounts Payable Manager and Accounts Payable Lead and technical support / training to the Accounts Payable Technicians on complex processes.

ESSENTIAL FUNCTIONS :

An individual in this role must be able to perform the following functions with or without reasonable accommodation :

  • Performs Accounts Payable tasks utilizing Current Enterprise Resource Planning (ERP) and other software applications used by the District.
  • Receives, verifies and processes invoices related to Accounts Payable for approximately $30,000,000.00 annually.
  • Compiles all necessary documentation, confirms compliance of governmental accounting practices to blanket purchase orders, bids and other District invoices.
  • Researches and resolves problems in order to clear items for payment.
  • Inputs compiled information authorizing release of District funds to initiate the payment process for automated checks.
  • Compiles databases to minimize duplicate payments.
  • Completes vendor statement reconciliation.
  • Analyzes, clarifies and verifies purchase orders and invoices in preparation of payment.
  • Verifies and corrects data entry reports.
  • Researches refund checks and payments not received from vendors to ensure payment and proper abatement was made.
  • Responds to financial inquiries from employees and vendors.
  • Mentors Accounts Payable Technicians.
  • Assists in providing information required for state mandated reports and external auditors.

Conduct the functions within one or more of the following focus areas and align efforts within all focus areas :

Focus Area : OPERATIONS

  • Runs Received Not Invoice Report (RNI) to track outstanding invoices.
  • Processes weekly check run and obtains required signature for checks exceeding $50k.
  • Processes voids of checks and stop payments.
  • Backup for Lead Accounts Payable check request processes approval for HR reimbursements.
  • Processes internal payments.
  • Processes manual checks and payroll garnishments.

    • Focus Area : TRAVEL

  • Maintains and updates travel records.
  • Provides technical support to AP Manager, Lead and Executive Director of Procurement and Accounts Payable for Travel.
  • Provides support and training for APS staff (approximately 11,000 employees) for travel policies and procedures.
  • Processes approximately 1400 travel reimbursements per fiscal year.

    • Focus Area : P-CARD

  • Provide technical support and training for purchasing card processes to AP Technicians and P-Card users with approximately 400 purchasing cards and training up to approximately 11,000 staff.
  • Audit Support for statements and supporting documents to ensure that spend activity is in compliance with internal policy.
  • Provides technical support to AP Manager, Lead and Executive Director of Procurement and Accounts Payable for P-Card.
  • Assists in monitoring the centralized Purchasing Card email inbox, address and respond to employee inquiries and escalate matters requiring urgent attention.

    • PREFERRED KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE :

  • Experience in one or more of the focus areas noted above.
  • Interpersonal skills with diverse populations in-person and on the telephone.
  • Effective communication skills, both verbal and written.
  • Flexibility, organization, decision-making, team building and problem-solving skills.
  • Ability to work under stressful situations, meet deadlines, work on multiple projects.
  • Knowledge of Microsoft Office with a focus on spreadsheets.
  • Proficiency with Infor Lawson Financial System.
  • Knowledge of governmental accounting, New Mexico purchasing codes and external vendor billing.
  • Strong basic mathematics skills.

    • REQUIREMENTS :

  • Bachelor's degree in Accounting or related field. Two years of bookkeeping or other financial experience, preferably those years being in Accounts Payable specifically; or
  • Associate's degree in Accounting or related field. Four years of bookkeeping or other financial experience, preferably those years being in Accounts Payable specifically; or
  • Highschool diploma or GED. Six years of bookkeeping or other financial experience, preferably those years being in Accounts Payable specifically.

    • CONTACT INFORMATION :

    Contact : Consuelo Menicucci at 505-880-2570 / consuelo.menicucci@aps.edu

    APPLY TO :

    Please apply at www.aps.edu and submit a District Support application. A cover letter, resume and any other supporting documents MUST be submitted prior to 4 : 00 PM on the closing date of the advertisement for your application to be considered complete. Cover letter and resumes are considered valid for one year from the submission date.

    ADDITIONAL INFO :

    GRADE / LEVEL : DSN 8

    SALARY : Hourly : $22.7711

    DAYS : 256

    HOURS : 8

    START DATE : ASAP

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    Account Payable Specialist • Albuquerque, NM, United States