Executive Administrative Support Specialist

Executive Administrative Support Specialist

Black & Veatch allows you to lend your talent and perspective to humanity's biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.

The Executive Support role will be modeled on the existing Executive Administrative Assistant position, with added emphasis on automation and innovation. This role will report directly to the CEO Chief of Staff. It will work in close collaboration with the CEO Executive Administrative Assistant to ensure seamless support and coverage.

Black & Veatch's Business Enablement consists of critical groups that help enable the organizations people, projects, and businesses to be as successful as possible. Functions in this group include Digital & Information Technology, Global Finance, Global Human Resources, Legal, Risk Management, and Government Affairs and Real Estate and Building Services.

Key Responsibilities

• Organizing and prioritizing administrative workflows for the Chief of Staff
• Managing calendars, meetings, travel arrangements, and international documentation
• Screening and responding to communications on behalf of executives
• Preparing reports, presentations, and comms aligned with executive tone and priorities
• Supporting expense reporting, invoice tracking, and document management
• Acting as a delegate in assigned areas and serving as a backup to the CEO Executive Admin
• Researching, analyzing, and summarizing information for decision-making
• Supporting policy development and internal communications
• Identifying and implementing AI tools to automate repetitive tasks such as :
• Document generation and formatting
• Meeting scheduling and follow-ups
• Email triage and response drafting
• Data entry and report generation
• Serving as a resource for troubleshooting and resolving operational issues
• Contributing to department and company-wide initiatives

Management Responsibilities

Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Minimum Qualifications

Preferred Qualifications

Work Environment / Physical Demands

Salary Plan

ADO : Administrative Services

Job Grade

015