Administrative Specialist II (LUT)

Administrative Specialist II

The Department of Land Use and Transportation (LUT) has an exciting opportunity for the position of Administrative Specialist II (AS II) within the Planning and Development Services Division! The AS II performs a variety of administrative support duties of moderate complexity requiring knowledge of the work unit, LUT services and procedures, and operating details. Incumbents greet customers, prepare correspondence and or other documents using Microsoft Office 365, schedule and coordinate meetings, and will have considerable public contact in explaining policies and procedures as well as provide excellent customer service to the public and internal customers. This position works in the front reception area and also supports team projects such as mailings, archiving, will be responsible for intake land use application and fees, answer basic questions about land use procedures, as well as help develop and create front desk procedures. This person will complete general administrative tasks as assigned, which may include routing mail to appropriate staff member, make copies, scan and general filing, answer phones, help schedule and coordinate meetings which entails working with other departments. This position is currently eligible for either a Monday-Thursday 4x10 work schedule or a traditional 5-day work week with one remote day. Please note this is subject to change dependent on business need.

The ideal candidate will :

Complete assigned work in an efficient and timely manner

Communicate well both orally and in writing

Establish and maintain cooperative working relationships with a variety of individuals and groups and effectively collaborate in a team-centered environment

Exercise keen time management skills, balance multiple priorities and / or multi-tasks, and consistently meet timelines and due dates.

Effectively deal with difficult customers

Minimum qualifications include :

A high school diploma or equivalent; and three (3) years of progressively responsible experience providing administrative or clerical support.

Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses if applicable.

Selection process includes :

Apply today : We ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.

MQ review : HR will screen applications for minimum qualifications after the posting closes.

SME review : Applications for candidates that meet minimum qualifications will be forwarded to a panel of subject matter experts (SME) who will review and score the responses to your supplemental questions and other application materials. This process may take up to 2 weeks.

Panel interviews : Our goal is to schedule panel interviews with candidates that meet the minimum qualifications and pass the SME review as soon as possible.

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications in NEOGOV, it will impact our ability to communicate with you about this and other recruitments.

For technical support, contact Government Jobs' Live Application Support at 855-524-5627.

Washington County is a drug-free workplace.