Office Manager / Sales Support Specialist

Job Title :

• Office Manager / Sales Support Specialist Reports To : Chief Client Officer Position Type : Full-time (40 hours / week) FLSA Status : Non-Exempt Location : Plano, Texas-Hybrid (3 days in-office and additional as required) Company Description Vee Healthtek, Inc. delivers cutting-edge solutions that transform healthcare organizations.
• We offer a comprehensive suite of services that leverage our industry expertise to provide the best value to our clients.
• Through close collaboration and a deep understanding of market trends, we create customized strategies that deliver tangible outcomes.
• Our technology-driven services empower organizations to thrive in the evolving healthcare landscape, resulting in improved workflows, increased cost efficiency, and streamlined business processes.
• Learn more at www.veehealthtek.com.
• Position Summary The Office Manager is responsible for overseeing the daily operations of the office, ensuring an efficient, organized, and productive work environment.
• This role supports the sales leadership team, manages administrative functions, and serves as the primary point of contact for office-related needs.
• The ideal candidate is proactive, detail-oriented, and skilled at multi-tasking.
• Key Responsibilities Office Manager Oversee day-to-day office operations, including supplies, equipment, and facility needs.
• Manage the calendar for visitors / employees / clients and deliveries.
• Handle the mail and scanning of all documents to appropriate departments Serve as the go-to person for office logistics, ensuring a positive and efficient environment.
• Coordinate meetings, events, travel arrangements, and any in-office catering requests.
• Assist leadership with special projects and organizational initiatives.
• Provide administrative support and serve as back-up to Executive Assistant.
• Other duties as requested including managing mobile-hot spots, phone systems, and employee listings.
• Sales Support Specialist Provide administrative support to the sales leadership team including calendar management, meeting coordination, travel arrangements and expense reporting.
• Serve as the primary point of contact between the sales leadership team and internal / external stakeholders.
• Prepare reports, presentations and correspondence on behalf of sales leadership as requested.
• Manage confidential information with discretion and professionalism.
• Qualifications Bachelor’s degree in Business Administration, Management, or related field preferred; equivalent experience considered. 3-5 years of proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and other office management tools.
• Ability to maintain confidentiality and exercise sound judgment.

Physical Requirements Abilities to sit or stand for extended periods Occasionally lift up to 25 lbs. (ex :