University Advancement and Foundation Accountant
University Advancement
JOB SUMMARY
This position performs accounting duties related to the operations of the Middle Georgia State College Foundation, Inc.
MAJOR DUTIES
Foundation Accounting (35%)
- Ensures adherence to internal financial controls
- Manage Assets
- Serve as fiscal agent for EBID
- Processes accounts payable, 1099’s, and payroll
- Maintains insurance coverage and ensures that proper insurance is in place
Budget (10%)
Distributes quarterly budget reports to department heads; monitors departmental budgetsReviews university advancement budget in conjunction with VP of AdvancementPrepares annual budgets for Board reviewPrepares annual scholarship budget and works collectively with university financial aid, bursar’s office, and business office to ensure proper spendingAudit (10%)
Works closely with auditors to facilitate the annual independent auditPrepares and distributes stakeholder reports annually or as requestedReporting (10%)
Prepares and distributes monthly contribution reportsAnalyze and report on giving trends in the FoundationFoundation Management (15%)
Works with the Executive Director to draft and maintain Foundation documentsServes as the liaison to EBID, Audit Committee and Finance and Investment Committee for the FoundationServes as the point of contact for all contracts that the Foundation has entered with outside vendors, including banking and investments, ensuring all paperwork is up to dateWorks with the Executive Director to plan and organize Full Board meetingsGift and Bank Reconciliation (20%)
Reconciles all bank and investment accounts monthly; reconciles all depositsPrepares monthly financial statements; reconciles contributions and pledges receivable to ensure that all gifts and pledges are accountedConfirms the donors’ designated funds are expensed according to directions and that proper documentation is maintainedPerforms related duties as assignedKNOWLEDGE REQUIRED BY THE POSITION
Knowledge of computers and job-related software programs.Knowledge of generally accepted accounting principles (GAAP).Knowledge of IRS regulations.Knowledge of University System of Georgia policies and procedures.Knowledge of college policies and procedures.Knowledge of AGB practices and procedures.Skill in decision making and problem solving.Skill in interpersonal relations and in dealing with the public.Skill in oral and written communication.Ability to synthesize financial data and informationSUPERVISORY CONTROLS
The Chief Development Officer & Vice President for University Advancement / Executive Director of the Middle Georgia State University Foundation assigns work in terms of division goals and objectives and reviews work through conferences, reports, and observation of division activities.
GUIDELINES
Guidelines include GAAP, Governmental Accounting Standards Board guidelines, Financial Accounting Standards Board guidelines, AGB Code of Conduct and Business Ethics, Council for Advancement and Support of Education Principles of Practice, Statement of Ethics and Donor Bill of Rights, Board of Regents & USG policies, and MGA policies and procedures. These guidelines require judgment, selection and interpretation in their application.
COMPLEXITY / SCOPE OF WORK
The work consists of varied accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.The purpose of this position is to perform accounting and Foundation duties in support of office operations. Success in this position contributes to the efficiency and effectiveness of those operations.CONTACTS
Contacts are typically with co-workers, other college personnel, board members, faculty, staff, students, alumni, bankers, vendors, and members of the general public.Contacts are typically to give or exchange information, to resolve problems, or to provide services.PHYSICAL DEMANDS / WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table.The work is typically performed in an office.SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
QUALIFICATIONS
Minimum of a baccalaureate degreeSufficient experience to understand the basic principles relevant to the major duties of the position, usually interpreted to require 5-7 years of accounting experienceCOMPENSATION CLASSIFICAITON
Position is exempt.Salary grade is 18To apply, visit : https : / / apptrkr.com / 6586380
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