Contract Documents SpecialistEagle Fire • Richmond, VA, US

Contract Documents Specialist

Eagle Fire • Richmond, VA, US

7 days ago

Job type

Full-time

Job description

Overview

About Us — Eagle Fire Inc. has been a provider of fire protection services since 1987, including fire sprinkler systems, life safety services, special hazards systems, fire alarm services, access control systems, fire protection systems management, and fire extinguisher sales and service. Our expertise serves commercial, industrial, government, and mercantile facilities.

Join our growing team as we expand across VA, NC, SC, GA, AL, and TN. We offer opportunities for career advancement in the field of fire protection and life safety.

Benefits

Standard benefits plus Eagle Fire Perks
$2,000 Employee Referral Program
Employee Assistance Program
10 Paid Holidays
Flexible Spending Account
Health Insurance
Health Savings Account
Life Insurance
Paid Time Off

Responsibilities

Imports client contracts into the Contract Lifecycle Management (CLM) platform – Malbek.

Performs subcontractor prequalification and annual recertification.

Issues subcontracts as requested by the Operations Team.

Assists in maintaining the CLM database using preexisting reports to identify missing or incomplete data requiring correction.

Requests information from other Eagle Fire Inc. departments for integration into contract documents to ensure a complete contract package for hand-off to the Operations Team.

Requests compliant certificates of insurance for contracts as well as revisions desired by clients.

Follows up with clients and subcontractors for missing documents.

Performs contract reviews and redlining with guidance.

Performs other related duties as required.

Qualifications & Skills

Understanding of legal language as it relates to contracts under common law and UCC Article 2.

Excellent written and verbal communication skills.

Self-starter with the ability to work independently, handle change, resolve conflicts, and solve problems; adaptable to change.

Excellent organizational skills and attention to detail.

Ability to identify priorities and manage time-sensitive documents.

Ability to maintain confidentiality and exercise discretion and good judgement.

Positive and professional demeanor.

Education & Experience

Bachelor's Degree or equivalent job-related experience.

Minimum of three (3) years of experience in contracts review (paralegal, legal assistant, or equivalent) preferred for a general contractor, engineer, or trade contractor.

Physical Requirements

Ability to sit for extended periods and perform office-based tasks.

Proficiency with phones, computers, and standard office equipment.

Equal Employment Opportunity

Eagle Fire Inc. is an equal opportunity employer.

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Document Specialist • Richmond, VA, US

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