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Advanced Administrative Support Specialist 2-4P101

Advanced Administrative Support Specialist 2-4P101

4P Consulting IncVestavia Hills, AL, United States
7 days ago
Job type
  • Full-time
Job description

Advanced Administrative Support Specialist

We are seeking an experienced and highly organized professional to provide advanced administrative support to our team. The ideal candidate will leverage their 6-10 years of experience to ensure smooth operations and efficient processes.

Key Responsibilities :

  • Calendar and Schedule Management :

Independently manage calendars, schedules, and appointments for team members.

  • Optimize time management and prioritize critical tasks effectively.
  • Meeting and Event Coordination :
  • Organize and coordinate meetings, conferences, and events, including logistics, agendas, and follow-up actions.

  • Ensure all details are managed with meticulous attention to detail.
  • Document Preparation and Editing :
  • Prepare and edit documents, reports, presentations, and correspondence.

  • Demonstrate a high level of proficiency in Microsoft Office Suite and other relevant software tools.
  • Research and Reporting :
  • Conduct research, gather data, and compile reports to support decision-making and strategic planning.

  • Confidentiality and Professionalism :
  • Handle sensitive and confidential information with the utmost discretion.

  • Maintain a high level of confidentiality and professionalism at all times.
  • Financial Support :
  • Assist in budget management, expense tracking, and financial reporting.

  • Ensure accuracy and compliance with organizational policies.
  • Stakeholder Communication :
  • Serve as a point of contact for internal and external stakeholders.

  • Provide exceptional communication and interpersonal support.
  • Qualifications :

  • 6-10 years of experience in advanced administrative support roles.
  • Proven ability to manage complex schedules and prioritize tasks.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to handle confidential information with discretion.
  • Experience in budget management and financial reporting is a plus.
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    Administrative Support Specialist • Vestavia Hills, AL, United States

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