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Administrative Assistant - Herndon, VA
Administrative Assistant - Herndon, VAAssured Data Protection • Herndon, VA, US
Administrative Assistant - Herndon, VA

Administrative Assistant - Herndon, VA

Assured Data Protection • Herndon, VA, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

Job Title :

  • Administrative Assistant Location : Herndon, VA – Onsite Type : Full-time   About Us : Assured Data Protection is a global leader in data backup, and disaster recovery managed services, specializing in safeguarding against data loss and downtime in the event of a disaster, cyber, or ransomware attack.
  • Our fully managed services include immutable backup, disaster recovery, and cyber resiliency to protect data on-premises and in the cloud, with 24 / 7 / 365 expert support.
  • We offer a flexible, consumption-based model to grow with your business, making data protection cost-effective and scalable.
  • Our purpose-built software provides industry-leading monitoring and reporting capabilities to provide actionable insights into your data protection strategy.  Our global data centers ensure data sovereignty, meeting your organization’s compliance requirements.
  • A dedicated team is always available to recover your data and minimize disruption in the event of a disaster.

Job Summary :

  • We are seeking a proactive, highly organized Administrative Assistant to provide support to our executive team.
  • This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities seamlessly.
  • The ideal candidate thrives in a dynamic environment and can maintain discretion while supporting administrative, travel, event planning, and expense management tasks.

    • This role reports to Executive Leadership (CRO and CIO) Key Responsibilities :

  • Executive Support Provide daily administrative support to executives, including calendar management, meeting coordination, and document preparation.
  • Serve as a point of contact between executives and internal / external stakeholders.
  • Travel Coordination Manage domestic and international travel arrangements including flights, accommodations, ground transportation, and travel itineraries.
  • Ensure cost-effective travel planning in line with company policy and executive preferences.
  • Expense Reporting Prepare, reconcile, and submit executive expense reports (e.g., Concur or other systems).
  • Track and ensure timely reimbursement and policy compliance.
  • Meeting & Event Planning Coordinate logistics for corporate meetings, board meetings, offsites, and internal events.
  • Manage scheduling, catering, venue arrangements, materials preparation, and technology support.
  • Administrative Operations Support day-to-day office administrative functions, including filing, correspondence, data entry, and supply ordering.
  • Assist with document editing, presentation formatting, and internal communications.

    • Special Projects Contribute to cross-functional projects, including event planning, internal process improvement, or executive initiatives as assigned.    Key Qualifications :

  • 3 - 5 years of experience as an Administrative Assistant or Senior Administrative Assistant supporting senior leadership.
  • Proven experience managing travel, expenses, and corporate event logistics.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Concur, Zoom, and document management platforms a plus.
  • Strong organizational, interpersonal, and time-management skills.
  • Ability to handle confidential information with discretion and professionalism.

    • Excellent written and verbal communication skills.   Preferred Attributes :

  • Experience supporting executives in a technology or professional services company.
  • Flexible, resourceful, and able to thrive in a fast-paced environment.

    • Friendly, collaborative, and calm under pressure.   What We Offer :

  • Competitive salary and performance-based incentives.
  • Comprehensive benefits package including health, dental, and vision insurance. 401K program with company matching.
  • A dynamic, inclusive, and collaborative work environment.   At Assured Data Protection we value diversity and inclusivity.
  • We offer perks such as flex holidays, robust 401k plan, and flexible working practices to allow our employees to show up as their whole selves.
  • We are an equal-opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • If you have a disability or special need that requires accommodation, please do not hesitate to let us know. #LI-EL1   Powered by JazzHR
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    Administrative Assistant • Herndon, VA, US